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11 <br /> <br />contract by the Grantee a dated copy will be submitted to the NCDOCCJPP to be <br />placed in the project file and funds for the contractual category will be made <br />available for reimbursement purposes. <br />E. ,~ Insurance and Indemnification: Grant funds may not be committed for insurance or <br />indemnification expenses unless the Grantee's plan and application demonstrate that a) <br />types and extent and cost of coverage will be in accordance with local government policy <br />and sound business practice and b) costs will not be charged for contnbutions to a reserve <br />for aself-insurance program. Grant funds may not be requested by the Grantee if any <br />expenditures are to be made for ~*+~~nce or indemnification costs for which the above <br />certification cannot be made unless complete details and justification have been submitted <br />to the NCDOCCJPP and prior approval has been granted. <br />F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a <br />funded project shall be made at the lowest reasonable prices. The Grantee may use its <br />normal leasing procedures and space requirements for employees. The rental charge <br />must be consistent with prevailing rates in the area. The Grantor shall not be <br />obligated for any rent or lease agreement beyond the grant period <br />Any leaseholder improvements to be made by the Grantee must be included in the <br />approved grant budget. The Grantee must secure written documentation of the extent to <br />which the Grantee will be compensated for such leaseholder improvements by the lessor <br />(reduction in the charge for rent, etc.). <br />G. Travel, Lodging and Subsistence: Expenditures and allowable cost value for travel, <br />lodging and subsistence shall not exceed the normal and usual amount allowable by <br />the Grantee for such costs under rules and policies applicable to Grantee's official <br />business. In the event that Grantee has no established Wile, regulation, or policy regarding <br />such expenses, the mazimum payment and allowable cost will be the current <br />prevailing rates allowed for North Carolina state employees. Any deviation from the <br />afore described expense aIlowances must be approved by the Grantor in writing before <br />being incurred. Prior approval by the NCDOCCJPP is required for all out-of--state <br />travel to be paid with grant funds, except for any such trips specified in the <br />approved plan and application. <br />H. Equipment and Other Capital Expenditures: The Grantee hereby certifies that a) no <br />other equipment owned by the Grantee is available for the project; b) grant funds will not <br />be used to provide reimbursement for the purchase price of equipment owned by the <br />Grantee; c) if equipment is used for purposes other than this project, the appropriate <br />proration of costs to each activity involved will be effected; and d) the cost of equipment <br />purchased with Grantee funds will be reduced to the extent of resale/recovery value where <br />use of such equipment for carrying out the purposes of the grant project is discontinued <br />either during the life of the project or at the end of the grant period. Grant funds <br />Page 9---July 1, 1997 to June 30, 1998 <br />