1998 S HR&R - Equal Employment Opportunity Commission Modification to contract with 03-17-1998-8b

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G.3 DISTRICT OFFICE STATE AND LOCAL COORDINATOR ~ • ,~~;.; _, " .,~T~ . ~~~~~Statt~d„~.Q,ba~~~iarciina~o{fir ~rogram'.:MaFiage~r,i~s~fhe. des+~~e~~of . ~ •the Efi/l m.connectidn wrtH`the.performai~ce'of this,cont'ract and'stiafl~perform those~duties:~ ~' ' specified in paragraph G-2 above. ~ ~ ~ '. G.4. INVOICE INSTRUCTIONS a. General. Strict compliance with the invoice instructions will facilitate early payment of invoices. No payments, however, can be made until this contract and subsequent - modifications are returned, properly executed, to the Equal Employment Opportunity ~" Commission, 1801 L Street, N.W., Washington, D.C. 20507, Attn: Contracting Officer, Room 2505. b. Invoice Forms. The Contractor must use copies of the "Public Voucher for Purchases and Services Other Than Personal," Standard Form 1034. Copies of the form may be obtained from the CM. c. Payments shalt be invoiced in accordance with the payment schedule contained in Section G. However, regarding training, in order for the government to make maximum use of funds, it is imperative that requests for payment of training completed be invoiced no later than 30 days after completion of the training. 1. in those cases where the Contractor has not invoiced for training completed within the 30 day period, the Contractor agrees to allow the government to unilaterally deobligate the amount of funds the government determines to be in excess of the amount needed to pay for training. "` " 2. In the event the government determines before training is to be conducted that the amount of funds provided under the contract should be reduced or increased as a result of a revised estimation of the amount of funds needed to pay for training, the Contractor agrees to allow the government to unilaterally modify the contract to provide funds for training in accordance with the government's revised estimation. Step 1 - The Contractor will prepare, sign and submit copies of "Public Voucher for Purchases and Services Other Than Personal," Standard Form 1034, to the CM. Vouchers for advance payments must be received by the CM by the 10th of the month if payment is wished near the first of the subsequent month. Vouchers for payment of charge resolutions actually produced should be submitted to the CM as soon after completion of a fiscal quarter as possible. For advance payment, the Contractor wilt check "Advance" in the "Payment" section of each Form 1034 submitted. For actual production payments prior to the completion of the contract, the Contractor will check "Progress" in the "Payment section and will type the following certification in the "Articles or Services" section of each Form 1034 submitted: Contractor certifies that atl charge resolutions for which payment is reouested were processed in co liance with the applicable sectionlsl of EEOC Order 916. (The reference to "EEOC Order 916" will change to "the State and Local Handbook" when the Handbook is issued.) For the actual production payment upon completion of the contract, the Contractor will check "Final" in the "Payment section, and the certification cited above will be typed in the "Articles or Services" section of the final Form 1034 submitted. G-2