Agenda - 03-17-1998 - 9d - Laserfiche WebLink

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3 • Store basic tools and equipment needed for maintenance or cleaning of these facilities. • Provide a (ovation for a safe in order to allow the secure storage of funds collected on the site. Without a safe, employees would be required to carry cash on their persons. Our comractor has agreed to delay work in the area proposed for the building and batting cage until as late as mid-April. If the Commissioners agree to provide funds for this purpose we could most eflic7ently schedule construction of the support building as well as other features that are currently under eotrtract. On March 2, 1998 the Council requested that the County appropriate S ] 05,400 from the $1,000,000 in 1997 Orange County Parks bonds allocated for the Town's Southern Community Park. These funds would be used for improvements to the Southern Village School soccer field that is also under construction. Town and the County officials have worked closely to allow joint development of a schooUpark site at Southcm Village. We believe that the addition of irrigation, bleachers and lights to the field-would greatly increase the quality of the facility and the amount of time that it could be progranuned. Management and maintenance of the site will be shared according to tams of a recently signed 30-year development and joint use agreement- One provision of that agrcement was inclusion in the school construction bid documents of certain add-alternates not. included in the school's budget, but which would. increase the value o£ the soccer field for the Town's recreation program. These features, with the prices bid include: • Irrigation $19,000 • Lights 68,004 • Bleachers 7,504 • Contingency 10,500 (Not part of the bid package) • Total- x105,000 We believe that the best course of action wocrld be to accept the add-alternates from the contractor, which would allow for-the orderly and logical development of the soccer field for both school and Town uses. We would not have to reintroduce coastruetiott activities to the site after completion of the school, -and we would have the bcncfii of the irrigation for the crucial xitst growing season, The bid prices seem reasonable considering the current construction market. If we are to accept these add-ahernates we must notify the contractor no later than April 17, 1998. We will soon begin consideration of a proposal for the complete allocation of the bond authorizations for both the Northern and Southcin Canimunity Parks. As soon as the Town Council agrees on its recommendations we will forward them to you for your consideration.