NN Ord-1998-016 Purchasing - Facilities Improvements Project Capital Project Ordinance - 04-07-1998-9g

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�� *�K� � �� ` Chair Margaret Brown asked if this project could bedone in phases doing such items mathe seats, electrical, lighting and sound separately. Bill Mullins said that they tried that and it did not work for this facility. The total cost of the project will ha$1.D6O.UOO. The original estimate in1BQB was$6OO.OUO. Commissioner Ha|kioUo made reference to the project manegerpooiUonforbothaohoo| oysbsnna. He feels the County needs to help both school systems with providing this service. Ho feels that the manager needs bm sit down with the superintendents and talk with them about this possibility. Chair Margaret Brown emphasized that when there iso bid that io over what io budgeted, the school system needs bo meet with the County Commissioners to find o viable solution. A motion was made bv Commissioner Carey, seconded by Commissioner Gordon toapprove arovioed capital project ordinancaaoinmorpouatedbyna#wranoeintheeenninubsafbrnonovabonobotheCu|tuna|AdnBuUdingat Chapel Hill High School Commissioner Halkiotis suggested and Chair Brown agreed that there needs to be a monthly meeting between the County Manager and the superintendents since 50%of our budget goes to the schools. A printed agenda would be shared with the County Commissioners. John Link agreed with this suggestion. The Board amended this motion instructing the County Manager b/meet with the superintendents and talk about all the projects theyhaveonthebooks. This would send clear expectations from the County Commissioners to the School Boards. Commissioner Carey does not feel that the County Commissioners should try to find the money for overruns but that the respective school systems should be responsible to come up with the funds or cut back on the project. Chair Margaret Brown would like bo have some priorities set sovve understand what really needs tmbedone. It would help her to have a book with each building showing the renovations that have been made and what renovations need bzbadone. Vote on the motion with the amendment: UNANIMOUS b. 1998-2008 CIP Adoption Th� Bcard considered adoption of the 1G8G-2DO8 Capital Investment Plan. At the May 19 meeting, the Board approved the allocation of$100,000 for farmland preservation, held in reserve in the 1998-99 CIP, pending adoption of a conservation easement program specific to Orange County. The . Board also approved a decision to proceed with a$4.8 million private placement loan to carry out major nanoxaUonoat the Whitted and Northern Human Services Centers, and to replace the Chapel Hill Senior Center. The Board indicated its intention to discuss at its next meeting the options available for funding the debt service on that private placement loan. Budget Director Donna Dean distributed a chart which shows the County capital projects and what would happen with the continuation of the one cent setaside for school/park land acquisition and what would happen if itionot continued. Commissioner Gordon made reference to her comprehensive program for resource conservation which would use this one cent eotosida. She noted that Orange County has not spent very much on the environment over the last ten years. She feels it is not fair to pit county conservation against county buildings and that people in the County want them to put dollars toward the environment. She asked that the County Commissioners have a work session to discuss this issue further. She asked that this one cent setaside for land acquisition stay intact and that the County look elsewhere for monies for County buildings. Commissioner Carey said that he feels Orange County is doing more than most counties in the state in prptectin0our environment through land use regulations. Ha does not want to see the needs of our County buildings which serve County citizens delayed. It is the County's responsibility to upgrade and improve County buildings and he is not prepared to cut County projects. Commissioner Crowther aupportstheCountyKAanager'o proposal to formally adopt the 1808-2ODBC|P. less any specific projects thcdtheBoardmnayidenbfvasnmedingfudberde|ibemabonduhn0Juna1Q9Gbudgatxvorhsmsoiono. John Link said that environmental issues and county projects are competing for funds. He asked that the Board consider this eoa revenue stream and asked that they direct the staff to fund the needs that are necessary. The Board has o full year for reallocating these monies. Chair Margaret Brown said that these are modest sums for maintaining our County buildings and making them serviceable. She also supports a comprehensive approach for environmental issues that need to be addressed. She would like to keep supporting this fund and hopefully do both things. Commissioner Ho|kjoUo does not support the$G million for Information technology. With reference bn County bui|dinga, he said that the County has taken better care of the school buildings than our own. A motion was made bv Commissioner Crowther, seconded bv Commissioner Ha/kioUshm retain and continue the one cent mataaide for school/park capital reserve for one year. The decision on what hodo with the reserve fund after one year will bo made later.