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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />Item No. ~~ <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 7, 1998 <br />SUBJECT: Bid Award: Court Street Annex HVAC Replacement <br />DEPARTMENT: PURCHASING AND Public Hearing: Yes: No: <br />CENTRAL SERVICES Budget Amendment Req.? Yes X No <br />ATTACHMENT(S): <br />Copy of Bid <br />Energy Retrofitting Capital Project <br />Ordinance <br />Facilities Improvements Capital <br />Project Ordinance <br />INFORMATION CONTACT: <br />Pam Jones, ext. 2652 <br />Wilbert McAdoo, ext. 2627 <br />Donna Dean, ext. 2151 <br />Telephone Number- <br />Hillsborough 732-8181 <br />Chapel Hill 967-9251 <br />Mebane 227-2031 <br />Durham 688-7331 <br />PURPOSE: To consider awarding a bid to Warren-Hay Mechanical Contractor for <br />replacement of the heating and air conditioning system (HVAC) system in the Court <br />Street Annex. <br />BACKGROUND: Bids for replacement of the HVAC equipment in the Court Street <br />Annex were received on February 12, 1998. Warren-Hay Mechanical Contractors, Inc. <br />was the only respondent to the solicitation, with a bid of $88,000. Several potential <br />bidders were contacted and specifications were sent, however, they declined to bid, <br />stating workload prohibits them from adding this project to their schedule. <br />The existing system is obsolete energy inefficient and continues to cause high <br />maintenance costs. All HVAC equipment, including the building including controls will be <br />replaced under the scope of this project. <br />The mechanical engineer for the project had determined that the bid complies with <br />specifications. In addition, the bidder meets all criteria for bid award, including the ability <br />to produce a quality product within the time frame established for the work. <br />A portion of the funds, $73,000, is available in the Energy Retrofitting Capital Project. <br />The remaining amount of $15,000 comes from individual projects in the Facilities <br />Improvements Capital Project that were completed over the past few years at less than <br />budget. The attached capital project ordinance transfers this amount from the Facilities <br />Improvements Capital Project to the Energy Retrofitting Capital Project. <br />