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3~b <br />Commissioners takes action through its members on behalf of the citizens <br />of Orange County to express to Thomas M. Ward its sincere appreciation and <br />gratitude for his years of service and contributions to orange County and <br />the Department of Social Services, and further wish to him happiness and.,___t <br />good health in the future. <br />Let a copy of this resolution be presented to Thomas M. Ward and a copy of <br />this resolution be included in the minutes of this meeting, this the 1st <br />day of December, 1986. <br />VOTE: UNANIMOUS. <br />C. OATHS OF OFFICE FOR BOARD MEMBERS (The signed oaths are on permanent <br />file in the office of the Clerk to the Board). <br />Ms. Charlotte Cole administered the oath of office to newly elected <br />Commissioner .Stephen Halkiotis. <br />Mrs. Beverly A. Blythe administered the oath of office to newly <br />elected .Commissioner John W. Hartwell. <br />Clerk of Courts Shirley James administered the oath of office to re- <br />elected Commissioner Shirley E. Marshall. <br />D. BOARD ORGANIZATION <br />1. ELECTION OF THE CHAIR AND VICE-CHAIR <br />The Board elected Shirley Marshall as Chair until the first <br />meeting in December, 1987. The vote was unanimous. <br />The Board elected Moses Carey as Vice-Chair until the first <br />meeting in December, 1987; the vote was: Moses Carey, 4; Don Willhoit, 1. <br />2. ADOPTION OF THE RULES OF PROCEDURE <br />Two additions to the present adopted "Rules of Procedure" were::,,s <br />suggested by Chair Marshall: `~' <br />(1) Ado tion of Resolutions Proclamations and Orders <br />A motion shall be adopted by a majority of the votes cast <br />for any and all resolutions, proclamations and orders. The <br />vote shall express the sense of the board on a question or <br />issue brought before it and shall serve as an official <br />declaration of a particular state of fact or circumstance. <br />(2) Documents Presented to the Chair for Si nature <br />The Clerk to the Board shall be the single county employee <br />responsible for presenting documents to the Chair for <br />signature; the Clerk shall review all such documents with <br />the County Attorney before they are presented to the Chair <br />for execution. <br />In response to a question from Commissioner Hartwell, County <br />Manager Ken Thompson explained that the deadline for receipt of items to <br />be placed on the agenda has been set for the preceding Tuesday for <br />Department Heads. A Board member may add an item to the agenda any .time <br />before the agenda is printed. Commissioner Willhoit explained that an <br />iter:- may be added to the agenda the night of the meeting providing all <br />five members are present and agree to the addition. Commissioner Hartwell <br />also questioned the order of business as stated in the "Rules of <br />Procedure" and Chair Marshall suggested that this specific item be <br />deferred to the next meeting for further discussion. <br />Motion was made by Commissioner Carey, seconded by Commissioner <br />Halkiot~s to approve the two additions to the "Rules of Procedure" and <br />