Agenda - 05-19-1998 - 9g - Laserfiche WebLink

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our best attempt at fixing the situation. If hardware is acedcd, the agency will have to provide the parts necessary for the HSSA to fix the system. We will also give telephone support and technical assistance for upgrading and importing the system. If we cannot a-upport the soft:warc far sonic reason, we will refer the organization to Benchmark for support. The County will be responsible for purchasing support hours from Benchmarfc for this purpose. Task 8 - Training The HSSA will provide training for both the rid-only and the full version of the IR.is system. Formal training will be available for all users of the system with no cbar;e tv ORC users. Training will include using and administering the basic information and referral system as well as importing and exporting data updates. This training does not include training oa the case management system of IIZis version 2. This training would need to be negotiated further. Phase 4 -Orange Book The Orange Book is a hard copy of the information aad referral system. Some organizations and community members prefer to use the hand copy of the information although it c~anot be kept as up-to-date as the online version. The Orange Back may contain additional information including paid advcrtisemeat if the County chooses, however tht HSSA will not be respottrtble for soliciting the advertisements, only including them na the printed version. Task 4 - Dcvclop Prototype for Priatinst. The IRis database system allows user to priest a basic version of the data from the system. This data Aesds to be fuurther organized and formatted for the Orange Book. the data will be organized alphabetically as well as ~by keyword. A table of contents will give ' page numbezs for agencies, programs and keywords to allow for easy starching. Task 1 Q -Printing Duplicating and BindintF This proposal includes the printing, duplicating and binding of loose-leaf copies of 200- books of 8Q0 pages each. If more copies are needed a cost per additional book will be given. The loose-leaf notcbavks allow updated pages can be replaced. Task I 1 -Updating Orange Book As data changes, changes .will occur to the Orange Book. The HSSA will print updated pages evezy 6 months. The county will provide the HSSA with a mailing Iist of all that received Orange Books, and the HSSA. will distribute the updates to these organizations andlor people. Phase 5 - Marketing Strategy, This phase allows for the development of marketing materials that can be used by the ORC to make the community mote aware of the project and indicate locations for information and referral.