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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 2, 1998 <br />Action Agenda <br />Item No. q _ q <br />SUBJECT: Capital Project Ordinance Amendment -Chapel Hill High Cultural Arts Building Renovation <br />DEPARTMENT: Budget Office <br />PUBLIC HEARING: (Y/l~ ;.~1Fa ~A ~' <br />BUDGET AMENDMENT: (Y/N) <br />ATTACHMENT(S): <br />Revised Capital Project Ordinance <br />.. INFORMATION CONTACT: <br />Donna Dean, extension 2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />PURPOSE: To consider. approval of a revised capital project ordinance for renovations to the <br />Cultural Arts Building at Chapel Hill High School. <br />BACKGROUND: The school district's Capital Investment Plan includes funding to renovate the <br />Cultural Arts Building at Chapel Hill High School. The project scope includes replacement of the <br />auditorium's stage rigging system, the lighting system and the sound system. New seats and carpet <br />are planned and electrical upgrades will be installed. The Band Room will also be improved by <br />removing the tiered flooring and by providing storage areas. <br />Construction bids for the renovation work opened on May 12, 1998. Three bids were received with <br />the lowest bid being $799,500 from Patriot Building, Inc. Patriot's bid leaves the project <br />approximately $300,000 over budget. The overage is mainly. attributable to the complexity of the <br />project, the involvement of specialized sub-contractors, the large amount of electrical work, and the <br />. short window of opportunity to complete the project. The superintendent indicates that the need to <br />improve this facility is so urgent that additional funds have been identified to be reallocated to this <br />project from other projects. Adoption of the attached capital project ordinance will provide <br />sufficient funding to accept the_ low bid, complete the desired scope of work, and maintain a proj ect <br />contingency of $60,000. Adoption at this time will maintain the project's schedule and ensure <br />operation of the school's auditorium for the 1998-99 school year. Revised ordinances for the capital <br />projects from which funds are being reallocated will be presented to the Board of Commissioners <br />for adoption with the rest of the 1998-99 capital project ordinances at the June 22 meeting. <br />RECOMMENDATION(S): The Manager recommends that the Board adopt the attached capital <br />project ordinance amendment. <br />