Agenda - 06-22-1998 - 9b - Laserfiche WebLink

Browse Search

5) Insert communication brochures explaining county services, policies, and issues with no additional labor and handling charges. The cost to the County for these services is 11.5 cents per tax notice. The County will continue to bear the costs of postage, but the agreement requires the vendor to obtain the most economical postage rates for which Orange County is eligible for this type of mailing. Funds to carry out the new tax billing approach for both real property and motor vehicles has been included in the Manager's 1998-99 Recommended Budget. The Towns of Carrboro, Chapel Hill, and Hillsborough have all indicated a desire to have included on their tax notices information about how their budgets are allocated among governmental functions. This County and municipal budget information will be incorporated into the July 1998 tax notices. The Board discussed this proposed agreement at the June 2 meeting and requested that the County Attorney develop revised language that, to the extent allowed by law, would increase the confidentiality with which taxpayer information provided to the contractor would be treated. The basic agreement and supporting disclosure agreement have been revised to reflect such language. The contractor has indicated to staff that the proposed language is acceptable. The Board has indicated its intention to include certain County informational brochures in the envelopes containing annual real property tax bills, which will be mailed out in July. The Board needs to decide on a process for finalizing the materials to be included in the tax bill mailout. The Manager recommends that the Board determine at this June 22 meeting what informational material it would like to have distributed with the July 1998 mailing. Any such materials needing drafting or revision to existing text/format could be developed by the News Team, with copies circulated to the Board for feedback. The Chair could provide any final direction to staff in producing the final version of the brochures which would need to be ready to go to the printer on or about July 1, so that they would be available for the scheduled mailing of tax bills in mid- to late July. RECOMMENDATION(S): The Manager recommends that the Board approve this agreement and authorize the Chair to sign it; and provide direction to the Manager and staff concerning informational materials to be included in the mailing of tax bills.