Agenda - 06-22-1998 - 8ee - Laserfiche WebLink

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For the Department: Marti Pryor -Cook, Director Orange County Department of Social Services P. O. Box 8181 Hillsborough, N. C. 27278 (919) 732 -8181 For the Provider: Russell Tershy Executive Director 701 Vine Street San Jose, California 95110 (408) 287 -7924 SECTION XI: Fiscal Provisions The Department will reimburse the Provider for services described in the contract document up to the budgetary limits of the contract allotment from Work First funds allocated to the Department for purposes of this contract. The maximum amount of reimbursement for the period of July 1, 1998 through June 30, 1999 shall not exceed $161,955. The Department will reimburse the Provider the total tuition amount as specified in Attachment One, for each trainee, based on course selection, at the time of enrollment. For reimbursement, the Provider must submit one original and two copies of the DSS -1571, Part IV, by the tenth of the month following the month of enrollment to the designated Contract Administrator. The Department will reimburse the Provider monthly upon receipt of a complete and correctly filed report. Tuition will be reduced for trainees who exit the training early in accordance with the refund policy described in the Provider's attached catalog. The Provider will maintain an individual tuition record for each trainee and tuition will be reduced by ninety percent (90%) of any Pell Grant received by the Provider on behalf of the trainee. This will be reported to the Department as a credit on behalf of the trainee on the monthly DSS -1571. Ten percent (10 %) of the total of any Pell Grant received by the Provider will be disbursed to the trainee upon receipt of the second Pell Grant check. The Provider will furnish the Department with a list of any Pell Grant disbursements to trainees monthly as an attachment to the DSS -1571. At the time of enrollment the Provider will execute a student agreement which indicates the portion of the Pell Grant to be applied to the cost of tuition based on the Provider's initial determination of eligibility for a Pell Grant. Actual Pell receipts used for tuition will be credited to the Department on a monthly basis as they are received. At the end of the contract period the Provider will notify the Department, by the tenth of the following month, of any credits that are a result of the receipt of Pell grants. The Provider will also notify the Department by the tenth of the month following the month of receipt of any further grants received after the end of the contract for Work First participants on whom the Department has paid tuition. After notification from the Provider, the Department will send the Provider an invoice for the amount of the credit. A refund check for the amount of the invoice is due from the Provider within 30 days of the date of the invoice and if not received within that time frame, interest and penalties will be assessed. The Provider will notify the Department of any other grants that would offset tuition and proper accountability will be documented on the monthly reimbursement request. No cost will be duplicated that is charged to any U. S. Department of Labor technical assistance grant. SECTION XII: Audit Requirements This is not a financial assistance contract, Page 4 of 6 therefore there are no audit requirements.