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9 <br />H. Year -End Expenditures: All expenditures must be made by June 30, 1998, in order to be <br />reimbursed from fiscal year 1997 -98 funds. The Grantee must request reimbursement <br />of funds spent in a grant year by August 15 following the last day of that grant year. <br />Any request for reimbursement made after August 15 will be paid from current year <br />grant funds, if such funds are available. Additionally, each Grantee shall submit by <br />May 15 of each year a summary of projected current grant year expenditures for <br />implementation and discretionary funds. <br />V. Allowable/Non- allowable Costs <br />A. Allowable Costs: The allowability of costs incurred under any grant shall be determined <br />in accordance with the general principles of allcwability and standards set by the <br />NCDOCCJPP. If the allowability of an expenditure cannot be determined because records <br />or documentation are inadequate, the questionable cost shall be disallowed. <br />B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) <br />items not part of the approved budget; b) indirect costs. The Grantee may not expend <br />funds for the following unless specified in the Grantee's plan or application for funding <br />and approved by the NCDOCCJPP: a) construction or renovation of a facility, structure <br />or building; b) purchase of automobiles or vehicles; and c) purchase of buildings and <br />associated land or payment of real estate mortgages or taxes. The Grantee may not <br />expend grant funds for the following unless prior written approval separate from.the <br />Grantee's plan and application is obtained from the NCDOCCJPP: a) purchase of raw <br />land or b) entertainment. <br />C. Personnel: All of the duties and services rendered or performed in the activity of this <br />project will be under the Grantee's supervision, and all personnel engaged in the work <br />shall be fully qualified and shall be authorized or permitted under federal, state, and local <br />law to perform such services. Salary and other compensation for personnel engaged in the <br />work shall be based on established county personnel policies covering qualifications, job <br />descriptions, and salaries for existing or comparable positions. <br />Personnel costs shall not be allowable as costs to be financed in whole or in part with <br />this grant award, unless the position or allowable cost thereof is specifically <br />contained within the narrative portion of the application and the approved budget <br />and then only as to the cost therein designated as approved. <br />D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP <br />program or project requiring the procurement of contractual services a competitive <br />bidding or competitive negotiation process will be used when appropriate and practical <br />and when required by law or by county policy.. In all cases the Grantee shall secure the <br />most cost - effective manner of providing services. In the case where the county opts not <br />to use a competitive process and the cost of contractual services exceeds the range of <br />typical rates for such services in other counties, the NCDOCCJPP may require the county <br />to make a request for proposals or utilize competitive bidding before expending funds for <br />contractual services. <br />Page 8- - -July 1, 1998 to June 30, 1999 <br />