Agenda - 06-22-1998 - 8o - Laserfiche WebLink

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D. Payment and Utilization of Funds: Funds awarded are to be expended only for purposes and activities covered by the Grantee's approved NCDOCCJPP plan or application budget. Project funds may not be expended or committed prior to the grant contract effective date. Project funds disbursement is subject to completion of conditions set forth as a checklist in the award letter. This checklist of conditions is incorporated by reference and made a part hereof. Project funds may not be expended and will not be reimbursed until the Grantee submits its grant award contract signed by the appropriate official or officials. Project funds will be made available through a reimbursement procedure as provided by NCDOCCJPP policies and procedures. Submission of reimbursement requests are required by the tenth day of each month for the expenditures of the preceding month. At no time shall the Grantee request or have on hand funds in excess of the amount necessary for expenditure within the next ninety days. No payment of funds shall be made to Grantee during any period of time within which the Grantee is in default on filing any informational or financial reports required by the NCDOCCJPP. The balance of grant funds remaining after the completion of a project as authorized in the approved application will automatically revert to the NCDOCCJPP account for unrestricted reallocation by the NCDOCCJPP as provided for in the Criminal Justice Partnership Act. E. Grant Adjustment: The Grantee must obtain prior written approval from the NCDOCCJPP for major project changes. These include, but are not limited to the following: a) changes of substance in project activities, designs, or research plans set forth in the approved application; b) changes or deviations which might alter the project scope or intent; c) changes in the project director and/or key professional personnel identified in the approved application; d) changes in the approved budget with the exception of those changes permitted in accordance with provisions cited later in this section, and e) changes in the length of the grant period. Requests for budget amendments are to be submitted on the NCDOCCJPP Budget Amendment Form. No equipment purchases or salary increases not included in the approved budget may be made without prior approval of NCDOCCTPP. The Grantee may deviate from quantities of equipment items in the approved budget as long as the total dollar amount of the equipment budget is not exceeded and the equipment is being purchased at the lowest possible reasonable price, provided written notification is submitted to the NCDOCCJPP prior to purchase. This notification shall be maintained in the project file by both the NCDOCCJPP and the Grantee. In changing the approved budget in the course of a grant year, the Grantee may not transfer a cumulative total of more than $10,000 or 101/b of the total award amount, whichever is less, without prior approval of the NCDOCCJPP. This applies to transfers between, among or within the major budget categories. All changes in the approved budget must comply with CJPP policy, conditions and requirements in the grant award, and all portions of the grant Page 6- - -July 1, 1998 to June 30, 1999