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5 <br />L. Selection of Facility Site: No grant funds may be expended for the purpose of <br />purchasing, constructing or remodeling a facility or locating a program unless all necessary <br />local land use ordinances and permits have been met and the facility approved for <br />operation at the proposed site by the appropriate governing body. If there are no local <br />zoning ordinances in the jurisdiction in which the proposed facility or program will be <br />located, the Grantee must report this to the NCDOCCJPP before any funds are expended, <br />in order that a procedure for gathering public input on the proposed facility or program <br />can be put into place. <br />The Grantee shall be responsible for providing sufficient notification and review of a <br />particular site for a facility or program paid for in whole or in part with NCDOCCJPP <br />funds. The Grantee must provide written verification of site approval before proceeding <br />with the expenditure of any funds for such a facility, except that a fee such as reasonable <br />earnest money may be paid with prior written approval of the NCDOCCJPP. Written <br />notice of plans to locate a facility or program shall be provided by the Grantee county to <br />the Board of County Commissioners in the Grantee county and, if a different county, to <br />the Board of County Commissioners in the county in which the proposed facility or <br />program is to be located. A copy of this notice shall also be provided to the Grantor. <br />It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br />Commissioners and any local government body with authority over the Grantee county or <br />the jurisdiction in which the facility or program is to be located approves of the use of a <br />particular site for any operations paid for in whole or in part by NCDOCCJPP funds. <br />Further, title to any property must be held as stated in III. K. above. <br />IV. Operational Procedures <br />A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure <br />that the program operation and all grant fund expenditures are carried out under the fiscal <br />policies of the Grantee county, except where otherwise provided for in this contract. <br />B. Implementation of Project Within Sixty Days: The Grantee agrees to implement <br />NCDOCCJPP projects within sixty days following the grant contract effective date, except <br />as provided below or be subject to automatic cancellation of the grant. An extension may <br />be authorized if requested and justified in writing during the initial sixty -day period. <br />Implementation includes hiring of staff or expenditure of funds as stated in the budget of <br />an approved NCDOCCJPP plan or application. <br />C. Accounting Requirements: Grantee agrees to record all project costs following <br />generally accepted fund accounting procedures. A separate account number or cost <br />recording system must separate all project costs from the Grantee's other or general <br />expenditures. Adequate documentation must be maintained for all project expenditures <br />and commitment of funds. Such financial records and supporting documentation must be <br />Page 4- - -July 1, 1998 to June 30, 1999 <br />