Agenda - 09-01-1998 - 8a - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. g . q ACTION AGENDA ITEM ABSTRACT Meeting Date: September 1, 1998 SUBJECT: RFP AWARD: PRINTING OF THE CHAPEL HILL/ORANGE COUNTY VISITORS GUIDE DEPARTMENT: Purchasing Department Chapel HilUOrange County Visitors Bureau ATTACHMENT(S): Rfp Tabulation PUBLIC HEARING: (Y/l~ BUDGET AMENDMENT: (Y/1~ INFORMATION CONTACT: Pamela Jones Joe Blake TELEPHONE NUMBERS: -eat. 2650, 968-2060 Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider awarding an RFP for the printing of 50,000 Visitors Guides. BACKGROUND Funds have been allocated in the 1998-99 budget for the printing of 50,000 Visitors Guides for distribution through the end of 1999 to various sources including the four welcome centers in the county; select accommodations, attractions and meeting facilities; state welcome centers and other visitor industry businesses. Also, the Guide is used to fulfill visitor inquiries received at the Bureau and provided to conference and meeting planners for distribution to their groups. The finished product will be a four color sixty page document with fold out maps. It will contain useful information for visitors including enhanced listings in the Accommodations, Restaurant and Shopping sections. Other additions include sections on guided tours and a listing of major annual events occurring in Orange County that aze of interest to visitors. Orange County's needs were identified and specifications were developed by County Staff and the Visitor's Bureau's design firm. Proposals were solicited from twelve vendors. Four bidders responded. A tabulation is attached. The R. L Bryan Company of Columbia, South Cazolina submitted the lowest responsible proposal in the amount of $33,393.00 for 50,000 guides. RECOMMENDATION(S): Authorize the Manager to awazd the RFP to The R. L Bryan Company of Columbia, South Cazolina in the amount of $33,393.00 for the printing of 50,000 guides.