Agenda - 09-15-1998 - 8i - Laserfiche WebLink

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ORANGE COiTNTY Board of Commissioners Action Agenda Item No. ~ - i Action Agenda Item Abstract Meeting Date: September 15, 1998 Subject: Professional Services Contract between Orange County Animal Control and SCS Direct Mail for printing and mailing dog/cat tax notice. Department: HEALTH Attacbments(s): Contract and Confidentiality Agreement Public Hearing Yes X No Budget Amendment Needed Yes X No Information Contact: Health Director's Office - Ext. 2411 Telephone Numbers Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 Purpose: To approve the contract between SCS Direct Mail and Orange County Animal Control for them to print and mail dog/cat tax notices quarterly and rabies vaccination delinquent notices annually. Background: Currently, Information Systems prints, and Animal Control mails approximately 40,000 pet tax notices to citizens at a cost of about $0.33 each ($13,200 annually). This does not include significant stafftime in both offices, which consists of 16 hours per mailing for Animal Control Staff @ five (5) mailings per year; 12 hours for Information Systems Staff @ five (5) mailings per year. SCS Direct Mail can, after a one time set-up fee of $750.00, accomplish the same job for $0.28 each or $11,200 annually. Over the three year life of the contract, savings would be $1,750 per year or $5,250 total, plus 420 hours of stafftime. Animal Control would also use SCS Direct Mail to send an annual warning postcard to owners of unvaccinated pets with the same pricing structure. This year's cost for printing, postage, and mailing to 7,000 delinquents will be $1,960, plus the one time set-up fee of $750. Recommendation: The Manager recommends that the Board approve the contract and authorize the Chair to sign.