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ATTACHMENT 3 <br />Landfill Owners Group <br />Procedural Guidelines <br />.. Follow-up on issues re;'_:-red to the governing boards. <br />a: LOG Chair will . forward a letter to all governing board members cleark, static+._ the LOG request. <br />attaching copies of resolutions (if adopted). <br />b'! LOG members representing each respective governing board will be responsible for follow -u^ <br />with their boards and for reporting back to the LOG the results of discussions and/or decisions <br />made. <br />c i Staff reports sent to any one jurisdiction are to be sent to all jurisdictions. <br />=. Minutes of meetings. <br />A summary of each meeting will be prepared, highlighting actions taken, including the identity" of the <br />members who moved and seconded each motion and the tabulations of the voting. The summary wjil <br />contain as attachments copies of resolutions acted on. <br />MembershipNoting <br />al Membership is as follows: <br />1. Carrborc 3 members <br />2. Chapel Hill 3 members <br />3. Hillsborough 1 member <br />4. Orange County 2 members <br />b) Each governing board appoints and removes its own representatives. <br />C) One vote per Jurisdiction. <br />dj An evenly split jurisdictional vote is not to be counted. <br />4. Setting Agendas <br />a) LOG members have the opportunity to put items on future agendas at the end of any regular LOG <br />meeting, as pa:, of reviewing the list of pending work items. or with sufficient notice tz-) the Chair <br />and staff. <br />b) Staff prepares a draft agenda and forwards to the Chair. <br />c ) Chair revises; app roves. <br />d) Chair receives individual member's agenda addition and/or change requests. <br />Role of the Chair <br />a) A Chaff is appointed by the Owners Group annually at the last meeting in December. A V, =- <br />chair is simiiariy appointed and will serve in the absence of the Chair. <br />b1 The Chair will run all meetings of the Owners Group. <br />c) The chair will approve agendas. <br />d,i The Chair may call special meetings as necessary. <br />o. Agendas <br />The agendas will contain the following: <br />a; A list of the items to be discussed at the meeting. <br />b) A notice of the meeting date. time. any iocatio <br />i A summary of current scheduied and unscheduled work items to include: <br />1. nurne of item:fohow -ur <br />2. whose responsibility <br />next step /status <br />Adonted 11_2!97, revised 1'19,197 <br />