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a yellow or orange file folder to indicate a moderate level of significance. The board may <br />wish to add it to the agenda as an item for discussion. It would be mailed to the <br />Schools/Land Use Councils at the same time, but a special meeting would not be called. <br />3. Developments of 300 units require more immediate action. They are relayed within a week <br />to appropriate managers /superintendents for distribution to respective boards. Additional <br />copies are also taken to each jurisdiction for delivery to their representatives on Schools/Land <br />Use Councils - a special meeting of the appropriate Schools/Land Use Council may be called <br />at the council's discretion. <br />Tracking; Cumulative Development <br />In regard to the cumulative nature of development, utilizing informal structures that exist among <br />local government GIS users is suggested as a starting point. This would entail using GIS <br />technology to map major and minor subdivision activity and planned developments on an <br />ongoing basis. This information would be provided to local governments, school systems, and <br />the Schools/Land Use Councils on a quarterly basis. Quarterly reports would include <br />development activity for the school attendance district for the previous quarter plus "year -to- <br />date" totals. An annual report would be prepared at the end of the fiscal year in conjunction with <br />a report by the school systems on enrollment for the past year plus projected enrollment for the <br />coming year. <br />Schools Systems Roles in Keeping Local Governments Apprised of Their Activities <br />When school boards identify the need for a new school, the appropriate local governments are <br />notified as to the type of facility (elementary, middle, high school), time frame in which need is <br />anticipated, general geographic area, and other requirements as appropriate. Within one week of <br />the school board decision, the superintendent notifies appropriate managers and a meeting to <br />share relevant information is scheduled. The mangers /superintendent develop a mechanism by <br />which to apprise local governing boards and call meeting of Schools/Land Use Councils. <br />2 <br />