Orange County NC Website
Browse       Search
14 <br />(e) Indicate the reason(s) why complainant wishes <br />to withdraw the charge (see also VI.3 of this <br />criteria); <br />(f) Contain a specific reference to the <br />withdrawal of the HUD complaint as well as <br />the Agency's complaint; and <br />(g) Indicate the complainant's awareness that the <br />withdrawal will result in the termination of <br />proceedings involving the matter; and <br />(h) Contain a specific statement that there was <br />no coercion or fear of retaliation from any <br />person (not just the respondent). <br />2. Documentation Re fired (To be mailed to HUD at <br />time o reporting the closure to AUD): <br />(a) chronology of Agency actions prior to <br />withdrawal request; and <br />(b) copy of the signed and dated withdrawal <br />request. If the withdrawal request indicates <br />coercion, FHAP payment must be denied. <br />. 8. Unable to Locate Complainant <br />1. Requirements for Acceptance <br />The basic requirement is to establish that the <br />Agency was unable to locate the complainant. This <br />would include written documentation of steps such <br />as: <br />(a) The receipt of returned correspondence <br />indicating that the complainant moved and <br />left no forwarding address; <br />(b) Documented evidence that the telephone number <br />of an individual who would always. know how to <br />contact the complainant was obtained at <br />intake; and that efforts to contact such <br />person were unsuccessful; <br />(c) Documented contacts with other sources or <br />references in an effort to obtain a more <br />current address for complainant (e.g. <br />evidence of contacts with the HUD Office; <br />checks through the telephone directory; <br />contacts with the postal service or utility <br />company, contacts with witnesses, other <br />