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I Attachment 3 5
<br />Revenue Explanation
<br />• Examples of revenues collected by the Register of Deeds Office include fees for marriage licenses, birth
<br />and death certificates, and land transfers and transactions.
<br />• These fees are set by North Carolina General Statute and collected in the Register of Deeds Office.
<br />• State Statute also mandates that a portion of the collected fees be returned to the State for various
<br />purposes. The table below compares total collections with portions retained by the County and amounts
<br />forwarded to the State:
<br />• As indicated in the table above, historically, the Register of Deeds collections have increased each year.
<br />• In addition, the table below shows that for the past four years, revenue collections have exceeded
<br />expenditures by at least $73,000.
<br />(1) Total Revenue
<br />Collected
<br />(2) State
<br />Share of
<br />Collections
<br />(3) County
<br />Share of
<br />Collections
<br />1994 -95 Actual
<br />$1,054,854
<br />$378,628
<br />$676,226
<br />1995 -96 Actual
<br />$1,206,551
<br />$437,313
<br />$769,238
<br />1996 -97 Actual
<br />$1,276,051
<br />$479,341
<br />$796,710
<br />1997 -98 Actual
<br />1 $1,431,275
<br />$538,464
<br />$892,811
<br />• As indicated in the table above, historically, the Register of Deeds collections have increased each year.
<br />• In addition, the table below shows that for the past four years, revenue collections have exceeded
<br />expenditures by at least $73,000.
<br />Workload
<br />• The additional position will address increased workloads for the department. The table below provides
<br />measures for the department:
<br />Measures
<br />County Share
<br />of Revenue
<br />Collections
<br />Expenditures
<br />1994 -95 Actual
<br />$676,226
<br />$603,129
<br />1995 -96 Actual
<br />$769,238
<br />$625,913
<br />1996 -97 Actual
<br />$796,710
<br />$641,875
<br />1997 -98 Actual
<br />$892,811
<br />$673,577
<br />Workload
<br />• The additional position will address increased workloads for the department. The table below provides
<br />measures for the department:
<br />Measures
<br />1995 -96
<br />Actual
<br />1996 -97
<br />Actual
<br />1997 -98
<br />Actual
<br />Deeds, Deeds of Trust, D/T
<br />19,447
<br />22,597
<br />26,022
<br />Cancellations, other documents,
<br />UCCs recorded, scanned and
<br />indexed
<br />Land transfers, splits and merges
<br />5,078
<br />4,812
<br />5,049
<br />created
<br />Marriage Licenses issued
<br />739
<br />823
<br />807
<br />Births indexed
<br />2,247
<br />2,484
<br />3,461
<br />Deaths indexed
<br />1,202
<br />1,227
<br />1,426
<br />Certified copies of Vital records
<br />13,663
<br />15,456
<br />15,736
<br />issued
<br />Jury names selected, Jury lists
<br />11,769
<br />12,750
<br />13,175
<br />prepared and service history
<br />keyed
<br />Workloads have increased over the past few years. This increase has a direct relation to economic
<br />conditions, in particular low interest rates. Favorable rates prompt many people to seek home ownership
<br />or refinance their existing mortgages.
<br />In addition, the Register of Deeds is in the process of converting its current optical imaging system to a
<br />newer one. In order for this conversion to happen in a timely manner, records must be imaged and
<br />checked for accuracy. This procedure is very time consuming and this position will provide assistance in
<br />this area.
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