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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />Item No. A-~ <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 20, 1998 <br />SUBJECT: Consultant Approval; Design work for electrical connections to make two <br />schools generator compatible <br />utrHrc i MtNT: PURCHASING AND Public Hearing: No <br />CENTRAL SERVICES Budget Amendment Reqd? NO <br />H I I AGtiMENT(S): <br />Proposal <br />INFORMATION CONTACT: <br />PAM JONES, ext. 2650 <br />Telephone Number- <br />Hillsborough 732-8181 <br />Chapel Hill 967-9251 <br />Mebane 227-2031 <br />Durham 688-7331 <br />PURPOSE: To consider approving a contract with Gary Sunderland for electrical <br />system design work necessary to bid a project that makes two schools generator <br />compatible. <br />BACKGROUND: <br />Experience with Hurricane Fran impressed upon County, School and Red Cross officials <br />the need to have emergency electrical service provided for buildings designated as <br />shelters. The group explored options ranging from equipping the facilities with <br />generators to making them "generator ready". <br />After considerable discussion among the County, Red Cross and both school systems, it <br />was determined that Culbreth Middle School (Chapel Hill) and Stanford Middle School <br />(Hillsborough) would be the two schools most appropriately designated as emergency <br />shelters. These facilities are strategically located and have electrical systems that are <br />compatible with the proposed generator work. <br />The schools will be wired and a manual transfer switch installed such that a generator <br />can be moved in and connected easily and quickly when needed. The Red Cross will <br />provide the emergency generators for both facilities. <br />The fee proposed by Sunderland is $8,000 (160 hours @ $50 per hour) and is based <br />upon a scope of work that was prepared by the County's Electrical Inspector in <br />collaboration with the Fire Marshal, Red Cross and representatives from both school <br />systems. However, it should be noted that some issues have yet to be clarified, pending <br />review of electrical plans to be submitted for the schools. Further refinement of the <br />scope of work may result in a reduction in the fee, but will not result in an increase. The <br />engineer will be responsible for designing both projects, preparing documents suitable <br />