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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: November 4, 1998 <br />Action Agenda <br />Item No. 2-0- <br />SUBJECT: 1998 -99 Information Technology Plan Implementation - GIS Enhancements <br />DEPARTMENT: Information Systems <br />ATTACHMENT(S): <br />10/27/98 GIS Director Memo <br />IT Committee Review Comments <br />PUBLIC HEARING: (Y/NS) <br />BUDGET AMENDMENT: (Y/N) <br />INFORMATION CONTACT: <br />Dick Taylor, ext 2276 <br />Roscoe Reeve, ext 2501 <br />TELEPHONE NUMBERS: <br />Hillsborough 732 -8181 <br />Chapel Hill 968 -4501 <br />Durham 688 -7331 <br />Mebane 227 -2031 <br />PURPOSE: To consider approval of funding for GIS enhancements to be undertaken through the <br />County's Information Technology Plan. <br />BACKGROUND: The Information Technology Committee has reviewed the staff's request for <br />funding for GIS enhancements and recommends that the Board of Commissioners approve the <br />expenditure of $133,431 for the purposes outlined in this abstract and the attached staff memo. <br />During the 1997 -98 fiscal year, the Board of Commissioners approved the County's multi -year <br />Information Technology (IT) Plan, as recommended by the Board appointed IT Committee. When <br />the Board approved the 1998 -2008 CIP in June 1998, there was a total of $614,040 appropriated in <br />1998 -99 for the IT Plan's six initiatives. The Board of Commissioners directed that before any of <br />these new funds are expended, the Board and/or the IT Committee are to review and approve the <br />projects to be funded. At the August 18, 1998, the Board approved the expenditure of up to <br />$220,000 from the 1998 -99 IT Plan allocation for Desktop Systems for the purchase of 120 <br />replacement PCs. <br />Staff recommends that the Board next authorize the expenditure of $133,431 for GIS enhancements <br />described in the attached memo from Land Records /GIS Director Roscoe Reeve, which was <br />prepared for the IT Committee for review during their October 27, 1998 meeting. The largest <br />portion of this expenditure would be used to complete the next two phases (fully analytical aerial <br />triangulation and digital orthophotos) of the County's contract with Atlantic Technologies for the <br />multi -year provision of enhanced GIS data and maps. At its meeting on January 20, 1998, the <br />Board approved that contract and its first two phases, which included new aerial photography of the <br />entire County. Staff have been pleased with Atlantic Technologies' delivery of timely, high quality <br />