Orange County NC Website
Browse       Search
30 <br />award furthers an objective (such as improved long-term operating efficiency and lower <br />long-term costs). When specified in bidding documents, factors such as discounts, <br />transportation costs, and life cycle costs will be considered in determining which bid is <br />lowest. Prior to the award of any contract equal to or greater than $2,500 to other than <br />apparent lowest bidder, the Contractor shall submit its recommendation along with <br />basis/reason for selection to the Department for pre-award approval. <br />v. Award to Responsible Contractors. The Contractor agrees to award third party <br />contracts only to responsible contractors who possess potential ability to successfully <br />perform under the terms and conditions of the proposed procurement. Consideration will <br />be given to such matters as contractor integrity, compliance with public policy, record of <br />past performance, and financial and technical resources. Contracts will not be awarded to <br />parties that are debarred, suspended, or otherwise excluded from or ineligible for <br />participation in Federal assistance programs or activities in accordance with the Federal <br />debarment and suspension rule, 49 C.F.R. 29. For procurements over $25,000, the <br />Contractor shall comply, and assure the compliance of each third party contractor and <br />subrecipient at any tier, with the debarment and suspension rule. FTA and the <br />Department recommend that grantees use a certification form for projects over $25,000, <br />which are funded in part with Federal funds. A sample certification form can be obtained <br />from the Department. The Contractor also agrees to check a potential contractor's <br />debarment/suspension status at the following Web site: http://epls.arnet.gov/. <br />w. Procurement Notification Requirements. With respect to any procurement for goods <br />and services (including construction services) having an aggregate value of $500,000 or <br />more (in Federal funds), the Contractor agrees to: <br />(1) Specify the amount of Federal and State funds that will be used to <br />finance the acquisition in any announcement of the contract award for such goods or <br />services; and <br />(2) Express the said amount as a percentage of the total costs of the <br />planned acquisition. <br />x. Contract Administration System. The Contractor shall maintain a contract <br />administration system that ensures that contractors/subcontractors perform in accordance <br />with the terms, conditions, and specifications of their contracts or purchase orders. <br />y. Access to Third Party Contract Records. The Contractor agrees, and agrees to <br />require its third party contractors and third party subcontractors, at as many tiers <br />of the Project as required, to provide to the Federal and State awarding agencies <br />or their duly authorized representatives, access to all third party contract records <br />to the extent required by 49 U.S.C. § 5325(8), and retain such documents for at <br />least five (5) years after project completion. <br />z. Special ARRA Procurement Provisions <br />1) The N.C. Office of Economic Recovery and Investment has directed all state <br />agencies administering federal funding certain procurement requirements that must <br />be met when using ARRA funding. The following conditions apply to all <br />procurement solicitations for bids or proposals. <br />a) All public transit systems shall list all procurements on the Statewide <br />Interactive Procurement System (IPS). This includes, but is not limited to, <br />Revised 1/6/10 <br />