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bids are received each school will make the ultimate decision whether to accept or reject the bids. Dr. Mayer, Superintendent of Chapel Hill~arrboro City Schools, referred to the letter sent by Kenneth Thompson. She indicated that the School Board would review that letter at their meeting on April 29, 1985. Dr. Dan T.unsford, 5hperintendent of Orange County schools, expressed concern about the time frame for completion of the project. Kenneth Thompson irxlicated the bid advertising would be done on April 24, opening of bids an May 13, awarding contract(s) on May 20, ar-d beginning of work on June 10. Chair Wi1lhoit stated there is no problem in changing the ~ntract to read "lowest responsible bidder". Iie reemphasized that there will be two contracts which wall require the approval of both Boards. Ann Majestic, attorney for the Orange County School Board, indicated there may be some legal problems with a consolidated contract. Motion was made by Commissioner Marshall, seconded by Commissioner Carey, to authorize the manager and the attorney to continue working with the school superinterx3ents to con~lete the consolidated bid process. After further discussion it was the understannang of the Board, Board Attorney and School 51~perintendents that regardless of the amount of the bids, each individual school board would make a determination on the lowest respansi- ble bidder and that each i~livadual Board will sign and execute their awn re•- spactive contract. VOTE: UI~9NIMpUS. 7. ARCBITFiGTURAI, SERVICES FDAIDING F (fit CHAPEL BILT,rCAI?RBORO CITY SCHOOLS (Resolution recorded in full in the Minute Book page ~.) Dz. Mayer presented a resolution requesting funds for architectural design schematics and design development for the following projects: 1. Estes H,i].1s and Glenwood Schools Multipurpose Buildings. 2. Air Conditionir_g of Phillips and Frank Porter Graham Primary. 3. Renovation of Chapel Bill High School Media Center aril cafeteria. The completed schematics will be evaluated and the design work wall be scheduled accordingly. Dr. Mayer arrlicated a number of firms will be inter- viewed and the lowest responsible bidder will be selected. She stated that 548,452 is the highest possible cost. Motion was made by Commissioner Marshall, secorxled by Co~enissioner Carey, that an allocation of 548.452 be made to the Chapel Hi.].l-Carrboro School System for acchitectural schematic design phase with funning to be provided from the School Sales Tax Reserve Furxl. VOTE: UNANIMO~JS. 8. SCHOOL, STCIDY CQ~IlKISSION (Corrected copy of the Charge is in the perm anent agenda file.) There was a consensus not to restrict the size .of the study commission, and to z,ncorporate the following changes into the "Chazge" for the Commission: (1) I "C" Comminity Growth -include the wording "population changed by geographical area including township delineation." (2) II "B" - oourse offerings -how they might be made cor~ister_t when it is desirable. (3) "F" Findings - potential savings and/or the potertial increase in service due to sharing of program.