Minutes 05-27-2010 - Laserfiche WebLink

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Commissioner Hemminger asked if there was ever a consideration to look at any of the fees that are over 10 years old that have not changed, such as photocopying fees that go back to the 1980's. Paul Laughton said that they can footnote those and in the past they looked specifically at program and services fees instead of the type of fees she is mentioning. Frank Clifton said that some of that relates to how much it actually costs to do those things. Commissioner Hemminger requested that the staff look at any fees that are 10 years old or over. She also suggested adding a "last reviewed" date if the fees have already been reviewed. Commissioner Gordon supported this. Commissioner Jacobs pointed out that the gun permit fees were last approved in 1982. He agreed with adding a "last reviewed" column. Frank Clifton said that a column could also be added to show how many times a fee is implemented. Commissioner Pelissier agreed with the previous comments and thanked the staff for preparing this schedule. She said that, instead of making a footnote that a fee has been reviewed, it might be more useful to have a footnote as to why something has not been raised because some fees are related to costs and some are administrative fees. Frank Clifton said that staff looked at cost recovery in all fees. The goal was to focus on things where there were a lot of costs involved. Commissioner Jacobs asked clarifying questions about the Efland Sewer fees. Planning Director Craig Benedict said that the goal is to standardize the language between Hillsborough, Mebane, and OWASA. Commissioner Jacobs made reference to page 65 and the non-schedule pickup and asked which was correct, and Solid Waste Director Gayle Wilson said that $35 to $40 is correct. The $35 to $50 is incorrect. Commissioner Hemminger asked about the public use of facilities and Frank Clifton said that staff would come back with this information. The staff is looking at the usage now and also researching what others entities are doing. 3. County Departments Paul Laughton said that he and Michael Talbert will go by the list and hit the highlights of the budget drivers for each department. • Register of Deeds - Section 30 Paul Laughton said that the total expenditures have been reduced by $102,000 and they have eliminated two vacant Deputy Register of Deeds Lead Worker positions. The department also reduced non-permanent personnel and generated some savings of about $6,500 from reclassifying a Deputy Register of Deeds Lead Worker to a Deputy Register of Deeds II position. Also, on page 30-1, the revenues are projected to increase by $150,000. Frank Clifton pointed out that there will be a new Register of Deeds this year as the current one will be retiring. Commissioner Yuhasz said that all new documents are scanned and put online going forward, but the older documents are not being done. He suggested that there should be some back-scanning for at least four years back. Commissioner Jacobs said that page 30-2 says that this is the goal for this fiscal year. Paul Laughton said that there are some non-permanent temp funds to help with the back- scanning.