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11 <br />12. <br />13 <br />A payment schedule will be developed and mutually agreed upon. Payment milestones will be <br />established, final payment will not be made until the final report has been accepted by Orange <br />County Board of County Commissioners. <br />Selection Process <br />The selection process will be based on the responses to this Request for Proposal and any <br />proposal review sessions. Orange County reserves the right to create a "shortlist" and to request <br />an on site presentation by any and all respondents at the expense of the respondent. It is <br />anticipated that the evaluation team will be made up of County Staff as well as representatives <br />from local municipal and volunteer fire departments <br />Tentative Schedule <br />A. RFP sent to Firms — December 30, 2009 <br />B. Written Questions due — January 19, 2010 <br />C. Answers to all firms questions - January 21, 2010 <br />D. Proposals due - January 27, 2010 <br />Submission Requirements <br />The firm's proposal should be organized so that the outline of the proposal generally follows the <br />format of this request for proposal. The proposal shall cover the approach and the methods the <br />firm intends to use in carrying out the study. <br />Information requested by the County shall be labeled by section headings and numbered as <br />shown below. Failure to adhere to this format or to address all items specified may affect a <br />respondent's opportunity for consideration. <br />A. Introduction and Executive Summary <br />The following items shall be included in the Executive Summary: <br />1. Mission /Description of the proposing firm including line(s) of business. <br />2. Indicate the number of years in business. <br />3. A general discussion of the relevant experience. <br />4. A description of your general understanding of the project. <br />5. Mission /Description of Organization <br />6. Understanding of the project <br />7. Proposed methodology and projected timelines, with milestones, and target dates for <br />completion of Phase One <br />8. Experience working with diverse stakeholders <br />9. A general discussion of the proposing firm's approach to the project. <br />10. A list of personnel performing work on this project and their qualifications. <br />11. A clear and concise response stating why you believe that your firm is the most qualified <br />firm to perform this work, and any other information which may be helpful to the committee <br />evaluating the proposal. <br />12. How your organization would involve and communicate to the, project stakeholders <br />The purpose of the executive summary is to provide information about the proposing firm, as well <br />as the firm's approach to the project. Specifically, the executive summary should be written in <br />non - technical language that can be clearly understood by non - technical county officials. The <br />section should be concise and should be present only information that is relevant to this project. <br />B. Company Information <br />Each respondent shall provide the following company information: <br />K <br />