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7 <br />C. Time is of the essence and any proposal or addenda pertaining thereto received after the <br />announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the <br />sole responsibility of the firm for ensuring that their proposals are received by the Purchasing <br />Department personnel before the deadline indicated above. There is nothing in this RFP that <br />precludes the County from requesting additional information at any time during the <br />procurement process from any firm. <br />D. Nothing herein is intended to exclude any responsibilities or in anyway restrain or restrict <br />competition. On the contrary, all responsible firms /individuals are encouraged to submit <br />proposals. The County of Orange reserves the right to waive any formalities, to reject any <br />and /or all proposals, and to accept any proposal which in its opinion may be in the best <br />interest of the County. <br />E. Any proposal submitted MUST include the proposal form which has been signed by an <br />individual authorized to bind the offer. All proposals submitted without such signature may be <br />deemed non - responsive. <br />G. RFP Process: Firms are to submit written proposals which present the firm's qualifications <br />and understanding of the work to be performed. The firm's proposal should be prepared <br />simply and economically and should provide all the information which it considers pertinent to <br />its proposal and qualifications for the project. Emphasis should be placed on completeness of <br />services offered and clarity of content. <br />H. Propriety Information: Trade secrets or proprietary information submitted by a bidder, offeror, <br />or contractor in connection with a procurement transaction shall not be subject to the public <br />disclosure under the Public Records Act. However, the bidder, offeror, or contractor must <br />invoke the protection of this section prior to or upon submission of the data or other materials, <br />and must identify the data on other materials to be protected and state the reasons why <br />protection is necessary. <br />I. Minority Bidders: The County of Orange encourages all businesses, including minority and <br />women owned businesses to respond to all RFP's, IFB's, and RFQ's. <br />J. Incurring Cost: Orange County is not liable for any cost incurred prior to the execution of the <br />proposal or contract. <br />K. No specific budget amount will be released for this project, however Orange County <br />recognizes the importance of the outcome(s) of this RFP and will address funding as <br />necessary <br />5. Disqualifications <br />Orange County reserves the right to disqualify any firm upon convincing evidence of collusion <br />with intent to defraud or to commit any other illegal practices on the part of the firm. Failure to <br />comply with applicable state laws concerning insurance or bonding may also be grounds for <br />disqualification. Orange County reserves the right to reject any and /or all proposals. <br />6. Inquiries: Questions concerning this RFP should be directed to: <br />Orange County Asset Management and Purchasing Services <br />Attention: David Cannell, Purchasing Agent <br />129 E King Street/PO Box 8181 <br />Hillsborough, NC 27278 <br />4 <br />