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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 15, 2010 <br />Action Agenda <br />Item No. -4 - r` <br />SUBJECT: Bid Award for Piedmont Food and Agricultural Processing Center Renovation <br />DEPARTMENT: Asset Management & <br />Purchasing Services (AMPS), <br />Economic Development <br />ATTACHMENT(S): <br />1. Bid Certification Letter <br />2. Bid Tabulation <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Pam Jones, AMPS, 245 -2652 <br />Brad Broadwell, Economic <br />Development, 245 -2327 <br />Noah Ranells, Economic <br />Development, 245 -2330 <br />David Cannell, AMPS, 245 -2651 <br />Jeff Thompson, AMPS, 245 -2658 <br />Paul Laughton, Financial Services, <br />245 -2152 <br />PURPOSE: To consider: <br />• Awarding the bid to Morlando Construction, LLC in the amount of $802,470 for <br />renovation work for the Piedmont Food and Agricultural Processing Center contingent <br />upon approval from the Tobacco Trust Fund for reallocation of funds; <br />• Authorize the County Manager to execute the contract subject to County Attorney review <br />on behalf of the Board; and <br />• Authorize the Manager to sign necessary change orders to the extent of the project <br />budget for renovation as well as new and /or used equipment. <br />BACKGROUND: On March 16, 2010 the Board approved the inter -local agreement governing <br />startup management of the Piedmont Food and Agricultural Processing Center. Staff moved <br />forward with pursuit of bids for renovation work for the Center facility on Valley Forge Road in <br />Hillsborough. Bids were solicited for both the renovation of the facility and food services <br />equipment to be utilized at the center. Bids were received from fourteen contractors on April <br />13, 2010 at 2:00 pm. <br />Equipment was identified as either tier one or tier two in the bid depending on how essential it <br />was to the functionality of the Center as well as cash flow during the initial six month period of <br />operations. Staff has used that list to make sure that the Center functions as approved and <br />does not exceed the available grant funding of $1,127,319. Morlando Construction LLC of <br />Concord, North Carolina submitted the apparent low bid at a total cost of $1,349,000. <br />