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11. Contract Administrators: <br />All notices permitted or required to be given by one Party to the other and all questions about the contract from one <br />Party to the other shall be delivered to the other Party's Contract Administrator by United States mail, postage <br />prepaid, and addressed as set out below. Notice will be deemed to be received on the date it is actually delivered to <br />the receiving party. The name, post office address, street address, telephone number, fax number, and email address <br />of the Parties' respective initial Contract Administrators are set out below. Either Party may change the name, post <br />office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving <br />timely written notice to the other Party. <br />For the Agency: <br />IF DELIVERED BY US POSTAL SERVICE <br />IF DELIVERED BY ANY OTHER MEANS <br />NC Department of Agriculture and Consumer Services <br />NC Department of Agriculture and Consumer Services <br />ADFP Trust Fund <br />ADFP Trust Fund <br />1001 Mail Service Center <br />2 West Edenton Street <br />Raleigh, NC 27699 -1001 <br />Raleigh, NC 27601 <br />Telephone (919) 715 -1206 <br />Fax (919) 715 -1204 <br />Email ncadf nca r. ov <br />For the Grantee: <br />IF DELIVERED BY US POSTAL SERVICE <br />IF DELIVERED BY ANY OTHER MEANS <br />Telephone <br />Fax <br />Email <br />12. Supplementation of Expenditure of Public Funds: <br />The Grantee assures that funds received pursuant to this Contract shall be used only to supplement, not to supplant, <br />the total amount of federal, state and local public funds that the Grantee will otherwise expend for its conservation <br />easement. Funds received under this Contract shall be used to provide additional public funding for this project; the <br />funds shall not be used to reduce the Grantee's total expenditure of other public funds for its conservation easement. <br />13. Disbursements: <br />As a condition of this Contract, Grantee acknowledges and agrees to make disbursements in accordance with the <br />following requirements: <br />a. Implement adequate internal controls over disbursements; <br />b. Pre -audit all vouchers presented for payment to determine: <br />• Validity and accuracy of payment <br />• Payment due date <br />• Adequacy of documentation supporting payment <br />• Legality of disbursement <br />c. Assure adequate control of signature stamps /plates; <br />d. Assure adequate control of negotiable instruments; and <br />e. Implement procedures to insure that account balance is solvent and reconcile the account monthly. <br />MS &NCD Form 0009A Grant Cover Sheet CE <br />Eff. 9/2005 Revised 02/09 <br />Revised 5/06, 7/07 Page 4 of 5 <br />