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Task 2: Advisory Board Meetings <br />Contractor: <br />A. JOINT ADVISORY BOARD MEETING <br />• Participate in Joint Advisory Board meeting (October 2007) to "kick -off" the <br />beginning of Phase II activities. (1 meeting) <br />• Coordinate with the Dispute Settlement Center (consultant hired to facilitate <br />some meetings) and Project Management Team to prepare for meeting and <br />collect meeting notes /documentation following the Joint Advisory Board <br />Meeting. (2 meetings) <br />B. ELEMENT LEAD ADVISORY BOARD MEETINGS (Maximum of 7- meetings) <br />• Meet once with each Lead Advisory Board to present a detailed draft Table of <br />Contents for that Board's individual Element. <br />• As a partner with Element Managers, convey gaps and recommendations for <br />filling them. <br />• Prepare a memorandum summarizing the feedback provided by each <br />Advisory Board. <br />• Revise draft Table of Contents for the Comprehensive Plan as directed by <br />Element Managers, taking Advisory Board feedback into consideration. <br />• Convey Advisory Board preference for filling gaps to Project Management <br />Team. <br />C. PLANNING BOARD MEETINGS (Maximum of 3- meetings) <br />• Appear with staff to provide updates to the Board on the progress of the <br />overall project and the Elements in which the Planning Board does not play a <br />lead role. <br />County Staff: <br />• All arrangements and meeting materials for Joint Advisory, Board Meeting. <br />• Coordination between Dispute Settlement Center and Contractor. <br />• Coordination of Lead Advisory Board Meetings. <br />Deliverables: <br />• Documented feedback from Advisory Boards <br />• Final draft, detailed, Tables of Contents for 7 Elements. <br />Schedule: Completed in October and November 2007. <br />Authorized by BOCC on June 26, 2007 <br />