ORD-2007-202 - Planning - Comprehensive Plan Update – Amendments to Update Process 08-21-2007-4v

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Qqk- c�7. ©6'r` adoi ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 21, 2007 Agenda Item No. SUBJECT: Comprehensive Plan Update - Amendments to Update Process DEPARTMENT: Planning & Inspections PUBLIC HEARING: (Y /N) NO ATTACHMENT(S): INFORMATION CONTACT: 1) Contractual Scope of Services (for reference) 2) Proposed Amendments Tom Altieri, Comprehensive Planning 3) Update Timetable Supervisor, 245 -2579 PURPOSE: To consider amendments to Phase II of the adopted Update Process to incorporate Clarion Associates' contractual Scope of Services. BACKGROUND: At its October 3, 2006 meeting, the Board of County Commissioners (BOCC) approved a process for updating the Comprehensive Plan as well as the various roles of County staff and advisory boards during the update. Furthermore, the BOCC compressed the proposed timetable for completion of the update and offered the use of a consultant, if necessary, to help complete the project. However, the process that was adopted did not address how a consultant might be used to partner with staff and advisory boards to complete the draft Plan. At its June 26, 2007 meeting, the BOCC authorized a contract with Clarion Associates to provide consulting services during Phase II. For reference, Attachment 1 provides the contractual Scope of Services that defines the work that Clarion is to perform. Staff and the Planning Board are proposing amendments (Attachment 2) to Phase II of the adopted Update Process to reflect the role of Clarion Associates as defined by the contractual Scope of Services. The revised process may be used as a reference for the BOCC, advisory boards, staff and the public to track the project and help understand what is to take place. Staff has coordinated with Clarion Associates and Comprehensive Plan Element Managers to prepare the proposed amendments. PLANNING BOARD — At its August 1, 2007 meeting, the Planning Board reviewed the proposed amendments and voted unanimously to authorize staff to recommend the proposed amendments to the BOCC for adoption. In general, during Planning Board discussion of the amendments, the following points were expressed: • Some concern that the schedule is tight but also support for the process and the need to complete the Update in a timely manner; and • Element Lead Advisory Boards need to remain involved in the development of their respective Element(s) to the greatest extent permissible.