Agenda - 06-03-2010 - 2 - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS • ACTION AGENDA ITEM ABSTRACT Meeting Date: June 3, 2010 Action Agenda Item No. SUBJECT: Outside Agency Allocations: Process Overview and County Manager Recommendations, FYI 0-11 DEPARTMENT: County Manager's Office PUBLIC HEARING: (Y /N) No is ATTACHMENT(S): 1. FYI 0-11 Application Form, Scorecard and Narrative 2. Outside Agency Evaluation Matrix 3. Outside Agency Relationship w /County Departments Matrix 4. Outside Agency Revenue Analysis 5. Outside Agency Descriptions INFORMATION CONTACT: Gwen Harvey, Assistant County Manager, ext 2307 Clarence Grier, Director, Financial Services Allison Chambers, Budget Technician, Financial Services PURPOSE: To provide the BOCC with an overview of the evaluation process and provide background materials relative to allocations recommended for Outside Agencies in the FYI 0-11 proposed budget BACKGROUND: As reported to the BOCC at its work session on April 8, 2010, County staff has since the onset of the FYI -11 budget season been engaged in a series of process improvements in how the County evaluates annual applications for financial assistance and administers authorized performance agreements with its Outside Agencies. Process improvements were prompted by tightened fiscal circumstances, increased stewardship of public dollars, and accelerated desire for collaboration and coordination between County departments and affiliated nonprofits. Action steps have included: • Limited role for the Human Services Advisory Commission (HSAC); Expanded role for applicable County operating departments and their associated advisory boards in the technical review of Outside Agency funding applications • Re- drafting of the Professional Services Agreement to be executed between the County and the Outside Agency following BOCC decision and determination of funded amount • for the new fiscal year; with closer fiscal oversight and performance monitoring during the course of the budget year