Minutes 05-11-2010 - Laserfiche WebLink

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Commissioner Nelson asked how the proposed resolution could be amended. Frank Clifton said that there is already a designated school fund. Commissioner Nelson said that the school part of the June 2009 motion was a fund set up for renovations to older school facilities and libraries. Frank Clifton said that he could add a section here for specific projects such as a one-time revenue source for a specific project. He said that he wants to make sure that everyone understands that future Boards can change the designation. Commissioner Nelson said that the point is that the Board took action on June 11, 2009 and this needs to be reflected. Frank Clifton said that staff could work on wording and add another section. Commissioner Pelissier said that maybe it should be two different resolutions — one to create the Capital Reserve Fund in general and a separate one to designate for certain projects. Clarence Grier said that once the Capital Reserve Fund is set up with the resolution, then the fund balance of the capital reserve could be designated for specific purposes. Frank Clifton said that the money is still committed from the motion in June 2009, but the Board of County Commissioners did not have a fund set up yet. Commissioner Gordon said that she did meet with Michael Talbert to have her questions on this agenda item answered. She reinforced that the Board does need to take specific action to do this. Her understanding of the action is that the resolution would be put on the consent agenda since these types of actions are not taken in work sessions. She assumes that all of these actions will come back to the consent agenda. Chair Foushee said that this is correct. Commissioner Gordon asked if it was preferable to have separate County and School reserve funds. Michael Talbert said that most counties have two funds. Commissioner Gordon said that she would recommend that the County Capital Reserve Fund and the School Capital Reserve Fund come back to the Board. She also wants to make sure that the School Capital Reserve Fund is not the same as the School Parks Reserve Fund. It was answered that they are different. Commissioner Yuhasz asked if the County Commissioners could take money from the School Capital Reserve Fund and spend it for something else. Frank Clifton said that any legal action of the Board can be reversed by another legal action of the Board. Commissioner Jacobs said that at this point the first action to take is to establish a Capital Reserve Fund. He said that he would not like to see the motion from last year on the consent agenda because he wants to discuss it and he has some concerns about it. A motion was made by Commissioner Hemminger, seconded by Commissioner Pelissier to establish a Capital Reserve Fund and have another resolution come back regarding how to restrict funds and designate funds within both school systems and in the Capital Reserve Fund. Commissioner Gordon added a friendly amendment to say "County" Capital Reserve Fund and Commissioner Hemminger said that it is just a Capital Reserve Fund. Commissioner Gordon said that the resolution says "County Capital Reserve Fund," and she wants the motion to track with the resolution. Frank Clifton said that staff will add a section in the resolution to say, "from time to time, the Board will designate specific projects within the reserve fund, and those funds that are allocated are obligated by the Board to be reserved for those projects and those projects only."