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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 1, 2010 <br />Action Agenda <br />Item No. <br />SUBJECT: Hyconeechee Regional Library System Contract Renewal and Renewal of <br />Agreement for Professional Services for Hyconeechee Regional Library <br />System Director <br />DEPARTMENT: Library PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): <br />1) Hyconeechee Regional Library <br />Services Contract Renewal <br />2) Professional Services Agreement <br />Renewal for Library Services Director <br />INFORMATION CONTACT: <br />Lucinda Munger, (919) 245 -2528 <br />PURPOSE: To renew the annual contract with the Hyconeechee Regional Library System <br />(HRLS) that establishes operational and financial responsibilities for coordinating library <br />services among the counties of Caswell, Orange, and Person, and to authorize the renewal of <br />the agreement between the Hyconeechee Regional Library System and Orange County to <br />provide professional services for a Hyconeechee Regional Library System Director. <br />BACKGROUND: The HRLS was first organized under State statutes in 1949 to provide for the <br />administration of library services within the region. Each library within the region functions as a <br />county department in its county of location. State Aid to Public Libraries is distributed according <br />to a formula. The formula allocates 50 percent of total State Aid as equal block grants to each <br />eligible county, plus an additional block grant to each multi- county regional library. The three <br />counties benefit financially by virtue of their regional alliance along with shared opportunities for <br />strategic planning and staff development. <br />The annual contract specifies the roles and responsibilities under which HRLS business affairs <br />are conducted. The Orange County Financial Services Director serves as Fiscal Agent and the <br />Orange County Library is designated as the regional system headquarters. There are no <br />changes in content or language in the contract renewal for FY 2010 -11. <br />On June 2, 2009, the BOCC approved an agreement with the HRLS to provide the professional <br />services of the Orange County Library Director as the Director of the HRLS until June 20, 2010. <br />Included in the terms of that agreement was an option to renew the agreement for a period of <br />one year "at the discretion of the Parties" on or before July 1, 2010. The HRLS is requesting <br />that the BOCC authorize the agreement be extended for a period of one year ending June 30, <br />2011. <br />