NC Dept of Transportation 2007-2008 Rural Operating Assistance Program Applicatin

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consu![nnUplnnner whrch should descr•rbe the process used to make this de[ernrbratian i e Bmplovment Seorn•ity Commission Bala DSS rlntn surveys etc. Por example, Employment Transportation Assistarce fiords transferred [o the RGP program can be used to provide up to ninety percent (90%) of the fiilly allocated cost of each general public trip. The remaining ten percent (10%) must be provided tiom fares, local fonds or a combination of the two. Additionally, Employment Transportation Assistance funds that are transferred to provide additional rural general public transportation services nmst be allocated to the Community Transportation System. The annual ROAP Report includes a Local Transfer of Ponds form to document the transfer of Employment Transportation Assistance funds to EDTAP or RGP within the county. Por regional transnm~tation systems only, ROAP fonds may be transferred behveen and/or among member counties. EDTAP and RGP fimds must remain within the same program if such funds arc transferred between aneVor among counties. EMP funds may be transferred either [o the same program or to EDTAP or RGP. Note that the annual ROAP Report form has been revised to include a Regional Transfer of Ponds form and a Regional Receipt of Ponds form to document any transfer or receipt of ROAP funds between and/or among member counties of the regional transportation systent'fhe regional transportation systems that aze eligible for [his additioral Flexibility arc: • Albemarle Regional Health Services (Inter-County Public Transportation Authority) • Choanokc Public Transportation Authority • City of Rocky Mount (Tar River Transit) • Craven County (Craven Area Rural Transit System) • Kerr Area Transportation Authority • Randolph County Senior Adults Association, Ina (Randolph County Regional Coordinated Area'I'ransit System) • Yadkin Valley Economic Development District, Inc. (Yadkin Valley Public Transportation) I. i\tonitoring and Evaluation """" Formatted: Bullets and Numbering ROAP services should be routinely monitored to determine whether they are meeting program objectives. The ' program should also be routinely evaluated to verify that funds are being spent on allowable expenditures, the eligibility of service recipients is being properly documented, and sub-allocated funds will be expended by June 3Q 2007. J. Repm•fing Requirements '!'here will be mr annual ROAD Report for the grant cycle PY 2007-2008. The County Finance ORicer must certiC}• and sign [his annual ROAM Report as it identifies the amount of unexpended funds to be returned to NCDOT. Based on this report, counties are invoiced for any unexpended fimds for the given fiscal yeas Upwr receipt otthe invoice for unexpeuded funds, the finance officer shall immediately reimburse NCDO'I'. The county may find it useftil for agencies that have been sub•allocated ROAP fimds to provide monthly or quarterly reports of the expenditure of fimds and number of trips provided. Close monitoring by [he finance otTicer is highly recommended in order to ensure appropriate and maxiomm utilization of all program fimds. It is the responsibility of the finance officer to: • Record the receipt of ROAP grant funds in a manner that will disclose the source and the purpose/program to which the funds belong, together with evidence of deposit in a financial institution; • Ensure that ROAP fimds and any interest earned on the funds ore expended for eligible program expenses, that services are provided to eligible persons, and that written docmnentation that supports the expenditures is maintained for at least three years; • Advise any sub-recipients of the source of [Ire funds, specific program requirements, eligible program expenses and reporting requirements;