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" '.:.tip- /, - - - •4, .. Lim 0`7 North Carolina Division of Social Services i Family Services Manual 1 Volume VI: Services Administration Chapter IV - Methods of Service Provision L- Section 8220 -- Purchase of Services: Executin the Contract 3-1-81 2. Authority to Sign Contracts a. County Department of Social Services In order for a county to exercise its power to contract, it must act through its county commissioners. The commissioners may delegate this authority to a specific county official(s). The county department of social services must therefore establish with the board of county commissioners which position(s) within the agency will have the authority to sign a contract and thereby be capable of legally binding the county. b. Provider Agency When the provider is another county agency, they too must act through the board of county-commissioners to determine authorization to enter into contracts. For private agencies, the county department of social services will need to determine with the provider through their corporation the identity of as officer- of the corporation or .a person who has written authorization to enter into contracts. 3. Contract Period , The contract must be signed by each party prior to the effective date of the contract. Claims for reimbursement are not allowable for expenditures incurred prior to the date on which the contract has been signed by all parties. Retroactive dating of a contract is not permissible. The contract may cover any apppropriate period as long as the contract period is no longeK than twelve months. There is no requirement that the beginning and ending dates of the contract period coincide with the fiscal year. However, if a rate has been established for a specific period, the contract period should end on or before the rate is to be re-established. 4. Purchase of Service Inventory Systems The Title XX Branch of the Department of Human Resources is responsible for establishing, maintaining, and making available an inventory system which identifies each Provider from which Title XX services are purchased, the Title XX service being purchased, the type of reimbursement mechanism employed in purchasing the - 2 - , i i I .. - : - _ +'•'Fi��py : �'mY+. _ r._•./ .fir.:... . . :=, - r •.. �%L'•AYr.e2 %CW�.•:M�2>Y•.'.'�C..�:�TJ: