Agenda - 05-18-2010 - 8a - Laserfiche WebLink

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10 documents. Several agencies had described what they had, but not the quantity or the space needed to store these items. (Scope Document, Attachment A) Interviews and Survey: To begin this project, I constructed a survey of eight questions and met individually with, members of the work group that represented historical agencies. (Survey Document, Attachment B) i went to each location so i could physically see the materials and how they were stored. I could then ascertain how much space each required. The questions were constructed to illicit consistent information from each group, while understanding their operations and interest in a Heritage Center. The only group that I didn't meet with was the Chapel Hili Museum as they were busy with other issues and had previously expressed that they would not be interested in sharing their collection for a greater Orange County Heritage archival effort. The questions I asked included: 1. What were the problems and advantages to establishing a Heritage Center? 2. What documents each would or would not share; 3. How should the center be managed; 4. What funding would they be willing to contribute; and 5. What documents, other than those owned by the historical agencies, should be collected? During the visit I estimated the spatial needs of each institution in the Heritage Center Work Group and updated the Scope Document. I also met with the Library staff and with the Business group of the Heritage Center Work Group and asked similar questions. I was told that Commissioner Jacobs was interested in the project and interested in speaking to me. Commissioner Barry Jacobs met with me and again, answered many of the same questions. To get the opinions of "users" of the facility, I spoke to three individuals who had been present at County Commissioner meetings to get their feedback for the need for this facility. Carol Boggs, Stewart Dunaway and Narissa Williams were in favor of a Heritage Center though understood funding difficulties. After meeting with all the partners I compiled the answers into one document so that I could see what the developing trends were. i deliberately did not attach names or agencies to the comments. I distributed these answers to the group members. (Compiled Survey, Attachment C) The most significant information that came out of the survey, in my opinion, was: 1j Only one agency was willing to place their archival materials with a "Heritage Center" if the environment was an improvement over theirs; 2] Other agencies would share copies or researched materials; we learned that the Burwell School had received a grant and was already digitizing their collections. They would share a digital copy of their collections;