Agenda - 05-18-2010 - 4e - Laserfiche WebLink

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14 or suspend services. 4. Contractor may terminate with cause after a 30 day notice. SECTION 23 All notices required or contemplated by this Agreement shall be personally served or mailed, postage prepaid and retwv receipt requested, to the parties as follows: To the County of Orange: Orange County Department of Solid Waste Management PO Box 17177 Chapel Hill NC 27516 Attn: Robert Taylor To Judy D Brooks & Dean Brooks Judy D. Brooks Contractor, Inc. 1195 Beal Road GoIdston, NC 27252 SECTION 24 Contractor shall maintain its books and records related to- the performance of this Agreement in accordance with the following minimum requirements: (a) Contractor shall maintain any and atl ledgers, books of account, invoices, vouchers.and cancelled checks, as well as all other records or documents evidencing or relating. to charges for services, expendihn~es or disbursements borne by the County for a minimum period of three years, or for any longer period required by law, fi~om the date of final payment to' Contractor pursuant to this Agreement. (b) Contractor shall maintain all documents and records that demonstrate performance -under .this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion'of this Agreement. (c) Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time, during regulaz business hours, upon written request by a County representative at Conhactor's address indicated for receipt of notices in this Agreement. (d) Contractor shall provide monthly project reports to the County during the contract period, to be due within 15 working days of the end of the previous monthly period, At a minimum, the reports shall include: ' • Summaries of the volume or estimate of weight of all sepuated food waste. materials collected in this program; • Participaflon rates interns ofmonthtyweight or volume counts by locations; and • Description of program progress, including any collection complaints or other problems encountered, and how they were resolved. (e) Contractor shall provide a Contract Term Summary Report to be due within 30 days of the end of each fiscal year (June 30}. At a minimum the report shall include: ® A collated summary of the weights or volume estimates;