Orange County NC Website
Browse       Search
4. Contractor may terminate with cause after a 30 day notice. <br />SECTION 22 <br />All notices required or contemplated by this Agreement shall be personally served or mailed, postage prepaid <br />and return receipt requested, to the parties as follows: <br />To the County of Orange: <br />To Judy D Brookds & Dean Brooks <br />Records and Reports <br />Solid Waste Management Department <br />PO Box 17177 <br />Chapel Hill NC 27516 <br />Attn: Joe Clayton <br />Judy D. Brooks Contractor, Inc. <br />1195 Beal Road <br />Goldston, NC 27252 <br />SECTION 23 <br />Contractor shall maintain its books and records related to the performance of this Agreement in accordance with <br />the following minimum requirements: <br />(a) Contractor shall maintain any and all ledgers, books of account, invoices, vouchers and cancelled checks, <br />as well as all other records or documents evidencing or relaxing to charges for services, expenditures or <br />disbursements borne by the County for a minimum period of three years, or for any longer period <br />required by law, from the date of final payment to Contractor pursuant to this Agreement. <br />(b) Contractor shall maintain all documents and records which demonstrate performance under this <br />Agreement for a minimum period of three (3) years, or for any longer period required by law, from the <br />date of termination or completion of this Agreement. <br />(c) Any records or documents required to be maintained pursuant to this Agreement shall be made available <br />for inspection or audit, at any time, during regular business hours, upon written request by a County <br />representative at Contractor's address indicated for receipt of notices in this Agreement. <br />(d) Contractor shall provide monthly project reports to the County during the contract period, to be due <br />within 15 working days of the end of the previous monthly period. At a minimum, the reports shall <br />include: <br />• Summaries of the volume or estimate of weight of all separated food waste materials collected in <br />this program; <br />• Participation rates in terms of monthly weight or volume counts by locations; and <br />• Description of program progress, including any collection complaints or other problems <br />encountered, and how they were resolved. <br />(e) Contractor shall provide a Contract Term Summary Report to be due within 30 days of the end of the <br />fiscal year June 30, 2001. At a minimum the report shall include: <br />0 A collated summary of the weights or volume estimates, <br />