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16 <br />Consolidated Agreement -FY 1l Page 13 of 19 <br />19. The State shall assist the Department to comply with all applicable laws, regulations, and standards <br />relating to the activities covered in this agreement. <br />20. The State reserves the right to conduct reviews, audits, and program monitoring to determine <br />compliance with the terms of this Agreement and its associated Agreement Addenda. <br />21. The State shall be assured that the Department maintains expenditures of locally appropriated funds <br />(MOE) for maternal health, child health, and family planning program activities equal to, or greater <br />than, that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending <br />June 30, 1985. This figure will be increased annually based on a federally accepted inflation index <br />(first updated FY 2000 -2001 Agreement.) This revised baseline figure will be calculated and provided <br />to Departments for use in budget preparation. <br />H. DISBURSEMENT OF FUNDS <br />1. The State shall disburse funds to the Department on a monthly basis; monthly disbursements for each <br />program activity will be based on monthly expenditures reported. <br />2. Food and Lodging fees will be disbursed to the department by the State (DENR -DEH) in two separate <br />payments in accordance with NCAC T15A:18A . 2900 —"Restaurant and Lodging Fee Collection and <br />Inventory Program" in the month following receipt of the signed and completed Budget Form (DENR <br />2948) and Addendum (DENR 3300). The exception is that Temporary Food Establishment (TFE) fees <br />MUST be collected by the Department and must be expended to support the food, lodging, and <br />institution sanitation programs and activities. Such fees shall be deemed to have been disbursed to the <br />Department upon their collection. <br />3. Funds for Childhood Lead Poisoning Prevention will be disbursed once per year. The number of <br />confirmed cases identified in the prior calendar year will determine the amount received by each <br />county. A separate signed and completed Budget Form (DENR 2948) and Addendum (DENR 3300) <br />for Childhood Lead Poisoning Prevention must be submitted by December 31`t in order to receive these <br />funds. <br />4. Payments shall be suspended when expenditure reports are not received by the time specified (see <br />CA.a.). Payments will resume the month following the receipt of the delinquent expenditure reports <br />according to the DHHS Controllers office schedule for OSC E- Payments issued in November or <br />December of each year for the following calendar year. <br />5. Total payment by program activity is limited to the total amount of the "Funding Authorization" and <br />any revisions received after the initial "Funding Authorization" notification. <br />6. Final payments for the SFY will be made based on the Final monthly (May services/ submitted in June <br />Report) Expenditure Report. Final payments will be equal to the difference between approved reported <br />expenditures and the sum of previous payments up to the limits of the approved budget. Final <br />payments should be made no later than the June OSC E- Payment period per the DHHS Controller's <br />Office schedule, provided that an Expenditure Report and certification, via the Aid -to- Counties <br />Website for each month have been received by the DHHS Office of the Controller. <br />I. AMENDMENT OF AGREEMENT <br />Amendments, modifications, or waivers of this agreement may be made at any time by mutual consent of <br />all parties. Amendments shall be in writing and signed by appropriate authorities. <br />