Minutes (Summary) - 20091130 - AOG

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the circulation numbers so high. He asked if the libraries were supporting their school system. Ms. Munger stated the children/youth definition was less than a year old to 16 years old. She said this year they wanted to have a better relationship with their schools, not replicate collections, but support each others collections. She said they wanted to find out how to better work together; to be productive partners with the schools. She said school libraries close for holidays, so the children come to the libraries that are open at these times to do their reports. Ms. Munger said they still come to the library for the one-on- one patron service. Alderman Lavelle entered the meeting at 7:56 p.m. Council Member Czajkowski said based on numbers, Orange County has about 70 percent of the collection that Chapel Hill has, and yet their circulation per hour is 10 percent. He said he would expect it to be 70 percent using that metric. Council Member Easthom asked Ms. Munger if she could explain what she means by circulation and collection. Ms. Munger said circulation is when you actually check out material. Commissioner Yuhasz asked how do they measure the number of active patrons; is it someone who actually comes into the library, and checks out material within a two-year period. Ms. Munger said yes, that is correct. She said there were three OCPL Services Task Forces, the latest being in 2007. She said they were designed to help guide, and make recommendations for the future, in order to achieve equitable library services. She stated that the recommendations were (1) raise county support to meet minimum state funding per capita, and (2)to adopt a long-range library facility plan, and (3) develop a comprehensive 3 to 5 year master plan. Ms. Thompson said the Chapel Hill Master Plan is broken down into three parts : a five- year service plan, an informational technology plan, and a building program (nationally approved measures). She explained these in detail; and said the building program for the expanded main CHPL called for 75,000 square feet, and was a bond issue. Alderman Broun entered the meeting at 8:10 p.m. Ms. Thompson said they had some long-term service options, including a county-wide card system; Orange County could also phase in additional funding for Chapel Hill, and, or Orange County. She said Chapel Hill could choose to phase out, or eliminate services to Orange County residents, other than Chapel Hill, or they could also choose to do nothing.