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Advisory Committee Policy <br />D-R-A-F-T <br /> <br />c. Subcommittees are ad hoc if they are temporary in nature. Approved ad hoc <br />subcommittees must have documented goals, deliverables, a timeline, and will <br />cease meeting when these are satisfied. <br />d. Advisory Committee Chairs may request of the full Board of County Commissioners <br />changes in the structure and/or operating procedures of their advisory committee if <br />they deem it is essential for its effectiveness. <br />e. All recommendations of advisory committees, in the form of motions, shall be <br />conveyed exclusively to the Board of Commissioners for action. Approved motions <br />are forwarded to the Board of County Commissioners for consideration, approval, or <br />denial. Outcomes are reported back to the committee. <br />Subcommittee Formation and Operation: <br />a. Formation <br />A subcommittee can be formed following <br />b. Operation <br />Subcommittees shall operate as specified. <br />criteria. <br />1. A member of the subcommittee shall take responsibility for assigning a note <br />taker and reporting to the full Committee on the progress toward its stated <br />objectives, including dissenting view points. <br />2. Subcommittees shall operate by consensus or <br />3. Subcommittees shall have a technical representative assigned by <br />4. will support accommodations for other than convenience, such as <br />teleconferencing for someone who cannot physically attend due to disability. <br />(Members can submit their contributions in writing by mail or a-mail to <br />staff.) <br />c. Membership <br />Membership shall be voluntary (other than the discretion of the Committee Chair, <br />and the ). <br />8. uorum <br />A quorum for a meeting of Committees will consist of one more than half the voting <br />members. <br />9. Votive <br />Decisions are reached by a simple majority vote. All voting will be conducted in open <br />meetings, except when in closed session as defined in the Open Meeting law. No issues <br />can be voted upon unless a quorum is present. <br />Upshaw/UNC-SOG DRAFT Advisory Committee Policy 10 <br />