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~~ <br />Advisory Committee Policy <br />D-R-A-F-T <br />appeal hearing shall be conducted via teleconference. Under no circumstances <br />should a teleconference meeting exceed one hour. <br />d. Emergency Meetings <br />The Chair may call a meeting in emergency circumstances by providing telephone <br />notice to media outlets at least one hour prior to the meeting. An "emergency" <br />situation includes a disaster which severely impairs the public's health or safety. In <br />the event telephone services are not working, notice must be given as soon as <br />possible after the meeting. <br />e. Meeting Notices <br />Notice of any public Committee's meetings (including appeal hearings) and their <br />agendas shall be made available to all members, interested parties and to any <br />person who so requests, at least ten days in advance of the meeting by a-mail and <br />by posting on the Internet site. <br />f. Agendas <br />1. Committee Chairs should submit agenda items to the at <br />least # days prior to a scheduled meeting. <br />2. The agenda must provide a description of each item of business to be transacted <br />or discussed so that interested members of the public will be capable of <br />understanding the nature of each agenda item. <br />3. As a general rule, only those items appearing on the agenda will be discussed or <br />voted on. However, if an item is raised by a member of the public, the <br />Committee may accept testimony and discuss the item so long as no action is <br />taken until a subsequent Committee meeting. <br />4. With the Chair's concurrence, the designated staff will develop and distribute to <br />each member an agenda listing the matters to be considered at upcoming <br />committee meetings. Also, so far as practical, copies of all written reports which <br />are to be presented to the Committee for member's review will be included in <br />this package at least ten (10) days before the meeting. <br />g. Minutes <br />Minutes shall be taken of all Committee meetings and submitted to the <br />_for consideration and approval. <br />7. Committees <br />a. Committees are formed to research and make recommendation on special issues or <br />areas to carry out the identified duties of the advisory committee. <br />All subcommittees shall be reviewed on an annual basis to determine continued <br />need and realignment to priorities of the county <br />b. Except as approved by action, the majority of members of a <br />subcommittee shall be residents. <br />Upshaw/UNC-SOG DRAFT Advisory Committee Policy 9 <br />