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~~ <br />Advisory Committee Policy <br />D-R-A-F-T <br />a. Voting members of the advisory committee are not employees of the <br />county. <br />b. Voting members serve in a voluntary capacity and shall receive (no, amount) <br />monetary compensation or any other financial or employee benefit from the county. <br />c. The county will provide office supplies and assume responsibility for other expenses <br />necessary for the operation of the committee. <br />Confidentiality: <br />The chairperson shall serve as the spokesperson for the advisory committee. <br />Except for the chairperson, no member of the advisory committee shall make any <br />written or oral statement of any committee activity to any individual or body. A <br />violation will result in immediate removal from the committee. <br />Members of the committee may receive information regarding personnel matters and <br />other information of a sensitive or confidential nature. It shall be the duty and <br />responsibility of each member to respect and maintain the confidentiality of all matters <br />presented before the board. Neither the committee, nor any individual member, shall <br />disseminate confidential information received during board meetings. Board members <br />are required to sign confidentiality statements and will be removed from the board <br />upon violation of the confidentiality agreement. <br />6. Meetines <br />In accordance with NCGS all meetings are open to the public as required by the Open <br />Meeting Act. <br />Unless otherwise specified, public meeting procedures will follow the latest edition of <br />Roberts Rules of Order. <br />a. Regular Committee and Subcommittee Meetings <br />The Committees convene upon call of the Chair and usually meet on a quarterly <br />basis. The meetings may be held in various locations within the county. <br />Subcommittee meeting dates shall beset by Committee Chairs and shall be <br />scheduled in conjunction with Committee meetings. <br />b. Special Meetings <br />The Committee Chair may call special meetings at any time for any specific business. <br />Special meetings, such as appeals, are convened at a location selected by the Chair. <br />c. Meetings Held Via Teleconference <br />Teleconference for meetings shall only be applied in unusual circumstances and shall <br />not replace a regularly scheduled Committee meeting. No Quarterly meeting or <br />Upshaw/UNC-SOG DRAFT Advisory Committee Policy 8 <br />