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97 <br />Issues Summary <br />STREAMLINE DEVELOPMENT REVIEW <br />Based on our experience, review processes need to be customer-friendly by being <br />efficient and certain. In addition, the new UDO needs to provide permit tools that allow <br />for flexibility in appropriate circumstances. <br />We recommend the new UDO be supplemented with new provisions to simplify and <br />every application fords velopment pegmiLeWe also uggest the town mod'fy several of the <br />proce ses like admi~rristratlve adjustments and development agreements. thin addition, <br />review responsibilities need to be clarified, and we recommend the Technical Review <br />the code be sv pped o foutdate'd provisions like amortization pio~sionsalthat have Fong <br />since expired. The following sections will provide more detail on these suggestions. <br />Key Streamhmng <br />Recommendations;.` <br />. - Establish New Common <br />Procedures <br />Clarify Review Resporisibilitie§ <br />Refine Certain Development <br />Review Procedures <br />Remove Various Amortization <br />provisions <br />ESTABLISH NEW COMMON PROCEDURES <br />scatteredsthroughlout the curlentzoning ordinances We aggesi the newpadm'm~tration <br />aegdrements relevant to aloapplicatonssfor development pedrmits.th7hsasectionvalso <br />establishes the rules that take the developmenteSpoPl~ rocedural requ'vementsn luded <br />development review process, to the end. The typ P <br />in this common procedures section address: <br />Who has authority to submit applications, <br />Pre-application conferences, <br />application fees and schedule, , <br />Rules governing preparation of the staff report, <br />Public no[iflcatlon and public hearing requirements, <br />Deferral and withdrawal of applications, <br />Basic procedures to follow during public hearings, <br />Review and approval (including the imposition of conditions on approval), <br />Notification of the applicant regarding the decision, and <br />Lapse of approval. <br />Establish aPre-Application Conference Procedure <br />Hillsborough is not effic ent isebecause applicants do not unde stanldpprocedumll or substantive <br />review requirements, or are unaware of other related issues about application submission. Our <br />especially for aamomurcomplexr development proposale~ an effenttve away floc expeddest~ffe <br />development review process. Encouraging potential applicants to meet informally with i~cation <br />present conceptual plans for development and get staff input prior to submittal of an app' <br />helps address issues and procidations.quirements before significant time and expense are invested <br />in preparing or processing app' <br />We recommend the COI caUOn wnferencesbetween the applicant ~ D~f establish a standard <br />requirementfor a pre-app' <br />Include a Completeness Determination Procedure <br />designee) to redvewtisubmittedDapplcations toudet rmine wherthergthey are complete.or Only <br />"complete" applications should be formally accepted for review and action by the town. The <br />provision would be applicable to all development applications and would state that the processing <br />Criteria for <br />Determination of ' <br />Completeness <br />application form <br />complete <br />Fee included <br />Minimum number of . <br />copies provided <br />Submitted within <br />review schedule <br />timeframe <br />Ownership <br />information complete. <br />. -All required <br />preliminary steps <br />completed . <br />;All necessary <br />supporting <br />information provided . <br />(including maps, site <br />drawirigs, and , <br />analy_sesl_ ._.. _... _.____ <br />Attestation of <br />correctriess by <br />applicant <br />page 7 <br />Hillsborough, North Carolina <br />Vnified Development Ordinance 1 Draft Annotated Outline <br />November, 2009 <br />