Agenda - 03-02-2010 - 4l - Laserfiche WebLink

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z Clarion Associates was also selected for its extensive knowledge and understanding of Orange County. In addition to the Orange County 2030 Comprehensive Plan, Clarion completed the Town of Hillsborough/Orange County Strategic Growth Plan and is under contract with the Town to complete a UDO and an Annotated Outline. The proposed contract with Clarion Associates, including the complete Scope of Services, is provided as Attachment 3. The contract amount is $30,000. In general, services are to include: 1. Task One -Project Initiation and Assessment: The Consultant will meet with County staff to review/assess existing regulations and graphics. During this Task, the Consultant will identify areas within ordinance text where graphics would be beneficial to support written regulations and improve understanding. This step will also involve identification of improvements to existing regulations that could be addressed through this, and future processes. 2. Task Two -First Draft UDO: The Consultant will propose and County staff and Consultant will agree on an outline for the restructuring and format of the revised UDO. The Consultant will also provide formatting suggestions and identify the topical areas in the new UDO where graphics/illustrations can/should be included. The Consultant will not be expected to re-write existing regulations for inclusion within the UDO. This is staff's responsibility. During this Task, the Consultant will be compiling options on how to possibly revise other regulations to be expressed in the Implementation Bridge, described in Task Three, which is a primary focus of the Consultant's contract. 3. Task Three -Public Hearing Draft UDO and Annotated Outline for the August 23, 2010 Quarterly Public Hearing: The Consultant will be responsible for taking the first draft UDO, prepared by the County, and reformatting it to serve as a draft for Public Hearing. The Consultant will not be reviewing the document for content or substance, but focusing on formatting and presentation of the regulations. This Task will include inserting graphics and reformatting for publication quality fit and finish. During this Task, the Consultant will also be working to complete the Implementation Bridge. The Implementation Bridge that will be prepared as part of this Task will include a summary of issues, comments, suggestions, and concerns, along with proposed strategies to address. The Implementation Bridge will discuss the structure and use of the new UDO and identify issues and opportunities for inclusion in subsequent amendments to the new UDO. Attachment 4 includes the complete project timetable. FINANCIAL IMPACT: The BOCC provided $32,600 in this year's 2009-2010 budget, Departmental Contract Services Account, to complete this BOCC priority. The costs of consulting services as outlined in the proposed contract are not to exceed $30,000. The additional $2,600 not included in this contract was budgeted for advertising, copying and printing expenses. RECOMMENDATION(S): The Manager recommends that the Board approve the attached contract with Clarion Associates for $30,000 and authorize the Chair to sign the contract.