Agenda-09-22-09 - added item - Laserfiche WebLink

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c. If a claim, litigation or audit is started before the expiration of the five-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. d. To the extend, if any, that any federal or state laws, regulations or requirements, require that any records be kept for any longer period, such records shall be kept for the longer period. Maintain any and all records related to the Program including but not limited to the expenditure of Program funds documentation of eligible Participants (including those pertinent to race, ethnicity, gender, and disability status data), types of assistance provided, counseling, and all other related case management as may be required by HLTD or OERI from time to time. Recipient assumes full responsibility for compliance with this Paragraph and any federal regulations or notices that relate to the Program funds. Recipient will need to maintain such records in order to demonstrate compliance with the HPRP Program. Additionally, Recipient is obligated to provide access to any and all information relating to the Program to OERI, upon OERI's request. This obligation includes, but is not limited to, the personal, financial and identifying information of individuals assisted by the Program. Recipient shall likewise obtain any releases or waivers from any individuals or entities necessary to ensure that this information can be properly and legally provided to OERI without issue or objection by the individual or entity. Notwithstanding anything herein to the contrary, the Parties agree that Recipient will not release any confidential information unless required by OERI or HUD, except that if Recipient has obtained a release as set forth in this paragraph but the release of such confidential information would cause Recipient to violate federal law notwithstanding the release, Recipient shall not be required to provide such confidential information to OERI or HUD. 4. To insure compliance with income requirements for tenants as well as other matters, Recipient shall ensure that adequate waivers or releases necessary to ensure that personal, income-related, financial, tax and/or related information are obtained from individuals and families that are benefitting from Grant and Program funds. Recipient will need to maintain such records in order to demonstrate compliance with the HPRP Program. Additionally, Recipient is obligated to provide access to any and all information relating to the Program to OERI, upon OERI's request. This obligation includes, but is not limited to, the personal, financial and identifying information of individuals assisted by the Program. Recipient shall likewise obtain any releases or waivers from any individuals or entities necessary to ensure that this information can be properly and legally provided to OERI without issue or objection by the individual or entity. Notwithstanding anything herein to the contrary, the Parties agree that Recipient will not release any confidential information unless required by OERI or HUD, except that if Recipient has obtained a release as set forth in this paragraph but the release of such confidential information would cause Recipient to violate federal law notwithstanding the release, Recipient shall not be required to provide such confidential information to OERI or HUD. 5. Submit any forms or contracts used by Recipient to OERI for approval prior to their execution or implementation. 6. Allow the U.S. Comptroller General and his representatives the authority to: a. examine any records of the contractor or any of its subcontractors, or any State or local agency administering such contract, that directly pertain to, and involve transactions relating to, the contract or subcontract; and Orange County Grant Award Agreement, p. 4