Agenda-09-22-09 - added item - Laserfiche WebLink

Browse Search

5. Reimburse OERI for any amount of gant assistance improperly expended, either deliberately or unintentionally 6. Post with the local Employment Security Commission Office all positions for which he intends to hire workers as a result of being awarded this contract. Labor and semiskilled positions must be posted for at least 48 hours before the hiring decision. All other positions must be posted a minimum posting of five days before the hiring decision. Recipient and any Subcontractor shall report the new hires in the manner prescribed by the Employment Security Commission and the OERI. A provision requiring this posting must be included with respect to any subcontractor receiving ARRA funds. B. Financial Management Systems 1. Implement policies, practices and procedures that substantially mitigate the potential for fraud, waste and abuse of HPRP funds. 2. Maintain and utilize a financial management system that meets the standards of OERI and HUD. In addition to the requirements set forth in this paragaph, OERI reserves the right to mandate additional changes to the requirements to Recipient's financial management system to ensure that Recipient's financial management system is sufficient. 3. Adhere to the requirement that if a state or local government voluntarily contributes its own funds to supplement federally funded activities, the state or local government has the option to segegate the federal funds or commingle them. However, if the funds are commingled, the requirements listed above apply to all of the commingled funds. C. Audits, Records Retention, and all Forms 1. Comply with the requirements of OERI and the Office of Management and Budget Circular A- 133 regarding audits of states, local governments and non-profits. 2. Comply with all applicable record and retention requirements in this Ageement or stated in applicable federal or state law ("Recordkeeping"). Recipient shall provide any duly authorized representative of OERI, the North Carolina Housing Finance Agency, North Carolina Department of Health and Human Services, HUD, or any other governmental entity at all times access to and the right to inspect, copy, monitor, and examine all of the books, papers, records, and other instruments relating to the Progam and the Progam funds. OERI requires that the Recipient and subcontractors agee to allow the Office of State Budget and Management internal auditors and state agency internal auditors access to records and employees pertaining to the performance of any contract awarded by a public agency. All original files shall be maintained at Recipient's offices or other acceptable location under Recipient's control for access purposes. In addition, Recipient will submit all reports as outlined in HPRP guidelines and as required by the State of North Carolina and HUD all other records pertinent to the Progam shall be retained by Recipient for a period of five years from the date of the closeout of the Progam, except as follows: a. Records that are the subject of auditing findings shall be retained for five years or until such audit findings have been resolved, whichever is later; b. Records for disbursement of Progam funds shall be retained for seven years after its final disposition; Orange County Grant Award Agreement, p. 3