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12. FH is responsible for its acts and the errors and omissions of its principals, agents, <br />officers, directors, employees, licensees, and invitees or other third parties that enter FH <br />premises. FH agrees to indemnify and hold harmless and defend the County from any act <br />or omission of FH, its principals, agents, officers, directors, employees, licensees, and <br />invitees or other third parties that enter FH premises, and FH agrees to indemnify the <br />County from any and all losses, damages, costs and expenses (including reasonable <br />attorney's fees) caused by or arising out of an act, omission, fault, negligence or other <br />misconduct of FH, its principals, agents, officers, directors, employees, licensees, and <br />invitees or other third parties that enter FH premises which occurs in connection with this <br />contract. <br />13. FH agrees to record all Administrative Costs and all Costs of Services provided to the <br />intermediate offender population following generally accepted fund accounting <br />procedures. To the extent allowed by law, FH agrees that the County may, at its sole <br />discretion, perform an annual audit of the project, which shall comply with the <br />requirements of the Single Audit Act of 1984 and be made available for inspection by the <br />County staff. The County, or any of its duly authorized representatives, shall, to the <br />extent allowed by law, have access for the purpose of audit and examination to any <br />books, documents, papers, and records that pertain to this project. To the extent allowed <br />by law, if as a result of inspection of the audit, any project expenditure is disallowed the <br />County may, at its sole discretion, reduce the amount of any expenditure under this <br />contract by the amount disallowed or demand repayment. FH agrees to submit program <br />activity information to the Information Management System (IMS) database of the <br />Criminal Justice Partnership Program immediately after each Client contact. FH further <br />agrees to maintain adequate documentation to support all costs billed to County pursuant <br />to this contract. Such records and supporting documentation must be retained and <br />available for audit purposes. Adequate documentation is defined as follows for each <br />major budget category: <br />a. Administrative: Documentation must include time and attendance records, <br />payroll periods, payment rate and a brief description of the services provided. <br />Reports must be signed by FH's Executive Director or his/her designee. This <br />requirement applies to all personnel paid from funds obtained by FH pursuant to <br />this contract. <br />b. Supplies and Other Operating Expenses and Equipment. Documentation must <br />include purchase order authorization and audited vendor invoices approved by <br />FH's Executive Director or his/her designee. FH further agrees to maintain a <br />current inventory of all County-owned equipment in its possession. <br />14. Title to all property acquired in whole or in part with contract funds in accordance with <br />an approved budget and other requirements set by the County shall be held at all times by <br />the County and may not be reassigned. Such property must be marked as the property of <br />the County with an appropriate tag or sign. FH shall exercise due caution in the use, <br />maintenance, protection, and preservation of such property during the contract period. <br />4 <br />