Agenda - 01-21-2010 - 6d - Laserfiche WebLink

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z 2. Offices on the second level of Building B will be allocated for use by the Housing and Community Development Offices (see attached drawing #4) and will provide sufficient operational space, pending future decisions on space at Hillsborough Commons. The records room previously used by the Department of Social Services (DSS) will remain intact and assigned to DSS at this time. Some offices will remain unallocated on this floor pending future Manager recommended relocations. 3. As proposed, the second and third levels of Building A will be allocated to Orange County Schools Administration (see attached drawings #2 and #3). As Commissioners will note from the attached correspondence use of the Whiffed space by the Board of Education will allow the school system to consolidate administrative staff currently housed at four school sites. This will in turn allow the repurposing of approximately 14 classrooms (approximately 14,700 square feet) for instructional use. FINANCIAL IMPACT: Health Department Renovations of clinic space will be kept to a minimum using available Medicaid Maximization funds. Preliminary estimates indicate renovation costs will be in a range $200,000--$250,000, with an additional estimated $50,000 allocated for equipment costs. It should be noted that equipment such as dental chairs, x-ray equipment, etc. would transfer to future facilities as they are developed. Development of architectural estimates within the coming months will pinpoint costs more specifically. The annual $113,000 lease payment for space at Carr Mill Mall is shared by the Dental Clinic (52%) and the Public Defender (48°f°). The relocation of the Dental Clinic will allow the portion of the rent to be reallocated for other important needs following the expiration of the lease. An alternative location for the Public Defender will be sought by the expiration of the lease as well. Orange County Schools Upfit cost for space allocated for use by Orange County Schools appears to be minimal and would be borne by the school system. It is likely the most positive financial impact of this action is the ability to defer capital costs for construction of additional classroom space, estimated in excess of $3 million. The Superintendent and the AMPS Director will develop a mutually acceptable means of expense allocation for the Whitted Building operations to become effective July 1, 2010. RECOMMENDATION(S): The Manager recommends the Board endorse the allocations as stated.