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p- Development or participation in lobbying activities including costs of membership in <br />organizaiGns substantia~fy engaged in lobbying. <br />q. Development ar participation in political activities n accordanre with previsions of the <br />Hatch 11ct t~ U S.C. 1501-1578 and 7324-7326}. <br />7. Financial Management Standards <br />a. The Grantee must expend and account for grant finds in accordance with State laws <br />and arocedures for expanding ono accounting for its ativn :ands and meet the <br />requirements of ?CFR Part 3018. <br />b. 1'he Grantees records, and subgrantee`s records - if applicable, shall provide for <br />corn Flete, accurate and current disclosurt~ of finar`eial results. <br />c. The saurcc and appli~at;vn of funds shaiE be readily idantiTied by the continuous <br />mairtenance of trpdateci rec+~rds. Records, as Such, shall contain information <br />pertaining to the contract aovard, and any subgrantee awards -- if applicable, <br />autho°izations. obligations. unabligated balances. assets, outlays, and ir~came. <br />d. Effective cantivl aver and accountability fc~r all grant or subgrant funds, real and <br />personal properky assets shall be maintained. Grantees and subgrantraes shall <br />adv~ua:ely safegua~d all Such praoerty and shall ensure that it is usEd solely for <br />authorized purposes- fn cases vdh8re projects are net 100 percent f-ederally funded, <br />grantees and subgrantaes must have effective internal controls to assure that <br />experditi~res finan::ed vditll Program funds are properly chargeable to :he grant <br />supported project. <br />e_ The actrral and budgeted amounts for each grant or subgrant shat! be compared. <br />Financial information shall be rented to per~ormanca and unit cost data. Estimates <br />cased an avaiia~le documentation may be accepted for uni# cost data. <br />f. E~+ery ef#ort shoulcl be made for minimizing the time elapsing bet,~een the <br />advancement ar disbursement of funds from Grantee and the request for an advance <br />payiment or reimbursement of expenditures from the Grantor. typically nv mare than <br />30 days Arty advanced funds ativarded to the Grantee shall be expended prior to the <br />advancement yr refrnbursement a- additienal'funds. <br />h. Recounting records she-I be supported by source documentation. These <br />documentations include, but are nc~t lims!ted to, cancelled checks, paid bills, payrolls, <br />contract. and all s.i~grant a~,vard documents. <br />i. A sys;ernatir. method shall be employed lay the Grantee to assure timely and <br />appropriate resolution of auditfindings and recorrtmenclations. <br />$, Pracurernent <br />a. I'he Grantee ;gill fallo~^e the sarrae policies and procedures it uses for practrernent <br />from its non ~Hederal funds and meat tho standards svecified art 7 CFR Pact 3016 36. <br />b. f~1a3ntain a systei-. far contract administration that ensures that cartractors perform in <br />accordance wi!h the tern:s, car~ditions, and speci6ications o. kh:eir contracts or <br />purchase orders. <br />c. hAaintain •,~•ritten stantfard3 of conduct that ;}rohibi: its officers,- employees, agents, or <br />others engagCtf in awarding and administFring contracts supported by Federal fcinds <br />from ;sing *.heir positions for any purpose that is, ar gives the appearance of being, <br />motivated by a desire for private financial gain for t:~errsetves or cltters ~~rilh tivhe~'n <br />they have close t'.es. <br />d All procurement krartsactions will be conducted in a manner to provide. to the <br />maxim~ur_ extent practical, open and free competition. <br />28 <br />